Programs: Microsoft Word : Lesson 6


Lesson 6: Now you will learn about formatting on a section level where any formatting affects only your desired section, you will learn to manipulate headers and footers. Let's get started!

Objectives 
Lesson 6: Sections, Headers and Footers
Objective # 1 Inserting a Section Break
Inserting a Section Break
When you divide your document into sections, any formatting you do will only affect your desired section and not the whole document. To insert a Section break:
1. Click on the Insert menu and choose Break

2. Once the dialog box appears, you will have several options to choose from regarding the Break type and Section break types:

a. Next page option allows you to insert a section break and start the new section on the very next page

b. Continuous option allows you to insert a section break and start a new section on the same page

c. Even page/Odd page options allow you to  start a section on the next even or odd pages.  

Objectives

Objective # 2 Inserting a Header or a Footer
Inserting a Header or a Footer
Headers and Footers give your documents a professional quality by allowing you to insert text at the top and bottom of your page. You may insert text on the top (Header) or the bottom (Footer) of your screen. To insert a header:
1. Click the View menu and select Header and Footer

2. The rest of the text will show up faded, which indicates that you will only make changes within the dashed lines that mark the header and footer.

3. When you Click the Auto Insert Text button, you have several options to choose from.

4. You may insert page numbers by clicking Insert Page Numbers button. To insert number of pages, click on Insert Number of Pages.

5. If you want to insert different Headers on different pages, you may do so by clicking Page Setup button. 

6. To switch between Header and Footer, click Switch Between Header and Footer button.

Objectives
Objective # 3 Manipulating Headers and Footers

Manipulating Headers and Footers

Sometimes you want to include more than just the page numbers in your documents; this is where Headers and Footers come in. Headers and Footers give your documents a professional quality by allowing you to insert text at the top and bottom of your page. You may insert text on the top (Header) or the bottom (Footer) of your screen.

You may not want to have Headers and Footers that are the same on all of your pages. Perhaps you want a different Header and Footer on odd and even pages, or the first page alone.

1.Click on File menu and choose Page Setup

2. Click the Layout Tab

3. Under Headers and Footers, choose Different odd and even, or Different first page.

4. Choose the desired distance for your headers and footers from the edge.

5. Click OK.

Objectives

Lesson Review

In this lesson you have learned about section breaks as well as headers and footers, let's review a little...

 

  • Headers and Footers are created from the View menu. A simple header and footer is created by the Insert Page Number command (depending whether is the page numbers are on the top or bottom).
  • Headers and Footers can be centered, left or right aligned, with any font or font size.
  • Special codes may be inserted to automatically insert the date and/or time and page number when the document is printed.
  • Once you insert a Header and/or a Footer they will automatically appear on every page, you may however modify the header and footer for each page, sometimes this requires a section break to be inserted. Below is a an example of what a section break looks like once you click at the top of your program.

  • The Insert menu allows you to mark where one section ends and another begins by inserting section breaks.  You may choose where to insert a section break, on the same, next, odd or even page.
  • Word will automatically store all the formatting you have done within each section in the section break. This is important because getting rid of section break means getting rid of all the formatting as well. The text above the break will adopt the formatting of the next section.

 

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Programs: Microsoft Word : Lesson 6