Programs: Microsoft Word : Lesson 5


Lesson 5: Tables of Contents make your documents easy to follow and great to look at. Let's go ahead and learn how to create a table of contents!

Objectives 
Lesson 5: Table of Contents
Objective # 1 Creating a Table of Contents
Creating a Table of Contents

It is easy to create a Table of Contents if you are already using the built-in outline-level formats (Levels 1-9) or heading styles (Heading 1 Heading 9) in your document. To create the Table of Contents:

1.   Click on the Insert Menu and then click on Index and Tables option.

2.   Once a dialog box appears, click on Tables of Contents tab

3.   To show the page numbers and align them in your table of contents, check the Show Page Numbers box as well as Right Align Page Numbers box. 

4.   Click on the Formats box list to choose your desired format, Word will show you a preview in the Print preview box.

5.   From the Tab Leader box list choose your desired tab leader to be displayed along with the page numbers.

6.   Click OK.

Objectives

Objective # 2a Updating a Table of Contents
Updating a Table of Contents
To update your table of contents if you have made changes to the document, you need to make sure that you scroll to the the beginning of your document or simply click Ctrl+Home on your keyboard. Once you have done that:
1. On the vertical scroll bar to your right, click on Select Browse Object button.

2. Select the Browse by Page option.

3. You have to make sure to move to the page where your table of contents is located, you may do so by clicking the Next page or Previous page buttons on the vertical scroll bar to your right.

3. Click F9, the Table of Contents box will appear.

 Choose Update Entire Table button.

5. Click OK.  

Objectives
Objective # 2b Updating a Table of Contents

Updating a Table of Contents

Once the Update Table of Contents dialog box appears, you have the option Update Entire Table or to Update Page Numbers Only.

1. Choose Update Entire Table if you have made any changes within the document that affect your table of contents. For example if you have added another heading to your document and want that heading to be included in the table of contents, click the Update Entire Table option.

2. If you just extended your document, so that the headings you have used in your table of contents have moved, but no changes have been made to your table of contents, you may decide to Update  Page Numbers Only

3. Click OK.

Objectives

Lesson Review

In this lesson you have learned about table of contents, let's review a little...
  • The Table of Contents is created thought the Index and Tables command from the Insert menu. It lists headings in the same order they are placed in the document and page numbers where these entries appear. Below is an example of a Table of Contents. 

  • Word will create a table of contents automatically as long as all the headings are specified with a built-in heading style (Headings 1 through 9). Any changes you make will automatically be reflected in the table of contents as long as you specify all the headings.  

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Programs: Microsoft Word : Lesson 5