Programs: Microsoft Word ģ: Lesson 3


Lesson 3: Welcome to AutoFormatting and Styles!  Here, you'll learn many new and useful things that will get you even farther down the road to Word proficiency.  Well, let's go!

Objectives
Lesson 3: AutoFormatting and Styles
Objective # 1a Using Style and AutoFormat

Now that you have some background, letís give you some hands-on experience!  This walkthrough will show you how to actually use Styles, AutoFormat, and the Outline View in a real-life situation.  Learn by doing!

Make a Simple Outline to Work With.

  1. Think of something you can do that involves a good number of steps (developing film, baking a cake, etc.)

  2. Type up the steps involved, makings sure to have some headings.

  3. Make all the text look uniform (same size, font, etc)

  4. Write each step or heading on a separate line, hitting the Return key after each step

  5. Save this document.

Objectives

Objective # 1b Using Style and AutoFormat

Look at the Style of the Text

  1. Click on any part of the directions you have written.

  2. Go to Format in the menu bar, and select Styles

  3. The style will be shown to be Normal, the default.

  4. Where it says Styles in Use, click on the down-pointing arrow

  5. Change it to All styles

  6. Hit Cancel to get out of the dialogue box.

Objectives
Objective # 2 Changing the Style of Text

Change the Style of All the Text

  1. Hit Ctrl+Home to go to the very beginning of your document,

  2. Go to Format in the menu bar, and select AutoFormat

  3. Click on the Options command button, and make sure every box you see is checked

  4. Click OK to automatically format the document.

  5. Click anywhere in the text of this first line, and go to Tools in the menu bar and select Styles

  6. As you can see, the Style has changed from Normal to List, as your step by step directions look like a list.
  7. Hit Cancel
Objectives
Objective # 3 Changing Style of Headings

 

Change Style of Headings

  1. Click anywhere in the text of a heading, and go to Format in the menu bar and select Style

  2. Where List is highlighted, change it to Heading 1

  3. Hit the Apply command button

  4. Do this for all your headings
Objectives
Objective # 4 Changing Style of Text

 

Change Style of Text

  1. Click anywhere in one of your pieces of body text (not a header), and go to Format in the menu bar and select Styles

  2. Where List is highlighted, change it to Body Text

  3. Hit the Apply command button

  4. Do this for all your body text

  5. Hint: For several lines of body text in a row, you can highlight them and change them all at once
Objectives

Objective # 5

Modifying Your Body Text

 

Modify Your Body Text

  1. Click anywhere in one of your pieces of body text, and go to Format in the menu bar and select Style

  2. Click on the Modify... command button

  3. Select Paragraph

  4. Click the Indents and Spacing tab

  5. Change the Spacing After to 9

  6. Click the Line and Page Breaks Tab

  7. Check Keep Lines Together so that a single line wonít be split in two pages

  8. Hit OK twice, then Apply

Objectives

 
Objective # 6

Making Your Own Style

Make Your Own Style

  1. After your last line of directions, press the Enter key once

  2. Type your name

  3. Click anywhere in the text of your name, and go to Format in the menu bar and select Style

  4. Click on the New command button

  5. In the New Style dialogue box, name your style Super Cool

  6. Click on the FormatÖ command button

  7. Select Font, and change it to Monotype Corsiva

  8. Change Font Style to Bold Italic and change Size to 48

  9. Hit OK

  10. Hit Apply

Objectives

 
Objective # 7

Outline View

 

Outline View

  1. Click View on the menu bar, and select Outline

  2. Double click on the plus symbol of your second heading, and observe what happens

  3. Click and hold on the plus symbol of your first heading and drag the mouse to after the second heading.  Release the mouse button

  4. Double click on the plus symbol again to expand the relocated heading

 

Objectives

 

Lesson Review

In this lesson you have learned about AutoFormatting and Styles, let's review...
  • Styles store formatting information, such as font size and justification, for elements.  With styles, you donít have to keep changing each individual element of text every time it occurs, whether it a single character, phrase, paragraph, header, or whatever.  By changing the style, you automatically and uniformly modify all other text under that style.  A character style only affects text that is highlighted, and deals with character formatting such as style, font, and size of text.  A paragraph style formats the same things as a character style, but applies the formatting to the entire paragraph.  To create or edit either a character or paragraph style, click on Format, than select Style.

  • Styles are great for making uniform changes in a document, but what if you have an existing or very long document that has no styles besides the Normal (default) one?  AutoFormat lets you quickly and easily make formatting changes in a long or existing document.    AutoFormat goes through the document, and makes certain decisions for you as to what would look best for each paragraph.  For instance, if you have a one-line paragraph, AutoFormat assumes itís a heading, and applies the Heading 1 style.  To ordinary paragraphs, it applies the Body Text style, and it can recognize lists and add bullets or numbers to them.  AutoFormat can also make your document look more professional with special touches.  AutoFormat can recognize certain characters as being part of a web page name, and turn web and e-mail addresses into hyperlinks.

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Programs: Microsoft Word ģ: Lesson 3