Programs: Microsoft Word ®: Lesson 2

Lesson 2: Now it's time to learn about tables.  They're easy to make, and absolutely necessary to know.  Let's get started!

Lesson 2: Tables
Objective # 1 Changing the Page Setup

Changing the Page Setup

  1. Tables are usually wider than they are tall, so it’s helpful to change the layout of the page towards the horizontal rather than standard vertical

  2. Click File on the menu bar, and select Page Setup

  3. Select the Paper Size tab, and click on the Landscape option button

  4. Now click on the Margins tab

  5. Change both top and bottom margins to .75 inches to give yourself more space

  6. Change both left and right margins to .5 inches.  Hit OK

  7. Save this document



Objective # 2 Creating a Table

Creating a Table

  1. Click Table in the menu bar, then select Insert, then Table

  2. Choose “8" columns and “5” rows
  3. Hit OK


Objective # 3 Working with Tables

Working With Tables

  1. Click in a cell to put the flashing cursor there.  You can now type in that cell

  2. Use Tab and Shift+Tab to move to the adjacent right and left cells, respectively

  3. Use the up and down arrow keys to move up or down in a column

  4. Move your cursor just above the top of a column

  5. Your mouse icon will turn into a small black arrow

  6. Click to select the entire column

  7. Move your cursor to either side of a row

  8. Your mouse icon will turn into a small black arrow

  9. Click and drag all the cells in the row to select the whole row

  10. You can also highlight the entire table by clicking in a corner of the table and dragging to cover all the cell.

Objective # 4 Merging Cells

Merging Cells

  1. Sometimes, you want to make a row or column of cells one big cell, in order to type a title for instance

  2. Select as many adjacent cells as you require by clicking and dragging

  3. Click Table in the menu bar, then select Merge Cells

  4. Type in "My Meals for the Week" in 14 pt. Impact font


Objective # 5 Entering Column Headings

Entering Column Headings

  1. Click on the second cell of the second row, and type “Sunday”

  2. Press the Tab Button, and type in “Monday”.  Continue in this fashion until you’ve typed in all the days of the week

  3. Select the whole row of days of the week you just typed, and click the Center button in the Formatting toolbar

  4. Click anywhere outside the highlighted area to continue working on your table

  5. In the first cell in the third row, type in “Breakfast”

  6. Press the down arrow key, and type in “Lunch”

  7. Press the down arrow key, and type in "Dinner"

  8. Click on Table, then Insert, then Rows Below

  9. Type in “Midnight Snack” in the first cell in your new sixth row


Objective # 6 Changing Row Height

Changing Row Height

  1. Select the cells that have the meal names in them. 

  2. Click on Table, then Table Properties, then select the Row tab

  3. Check the Specify height box, and change the height to .42” by typing that number in.  Click the Row Heights list box arrow, and select Exactly

  4. Now click the Cells tab, and click the Center button.  Hit OK


Objective # 7

Shading and Borders

Shading and Borders

  1. Click in the table

  2. Click on Table, then Table Properties, then select the Borders and Shading tab, then press the Borders tab

  3. Change the Setting to Box

  4. Change the Style to a thicker line

  5. Change the Color to Orange 

  6. Click the Shading tab

  7. In the Style list box, click the down arrow and change it to 15%

  8. Choose Green as the color of the background specks by clicking the green box under the color list box


Objective # 8

Inserting Clip Art

Inserting Clip Art

  1. Click in the bottom left cell of your table

  2. Click on Table, Insert, and Rows Below to add another row

  3. Select all the cells in this new row and click on Table, then Merge Cells

  4. Click on Table, Table Properties, then Row

  5. Uncheck the Specify Height box

  6. Hit OK.

  7. Go back to your table, and click on Insert, then Picture, then Clip Art

  8. Click on a piece of Clip Art you like, then click Insert Picture

  9. Click on the Clip Art in your table to make handles appear, then hit Center on the Formatting Toolbar
  10. Resize the Clip Art by manipulating the handles as you see fit.



Lesson Review

In this lesson we have covered tables, lets review a little...

  • Cells are made by the intersection of rows and columns in a table. Each cell is independent of the others, and can hold text, numbers, or pictures.  Individual cells can be joined together, and can also be split apart. The heights of rows can be changed, as can the widths of columns.





















  • To create a table in a Word document, click Table in the menu bar, then select Insert, then Table.  Now, you select the number of columns and rows you want.  You now have a table on your screen, and can type in any of the cells without affecting any other cell.  You can manipulate the text or numbers in each cell however you want, including changing the font type, size, and color.


  • You can change multiple cells at once by dragging your mouse over them, then making the desired changes.  The table itself is not set in stone.  Even after the table is made, you can add or delete rows and columns.  You can also do other things like add borders or change the shading of the table.



  • You can easily put a picture or clip art into a cell.  Just click in a cell, and use the Insert Picture command.  Your graphic can be made larger or smaller by manipulating the sizing handles. Here is an example of clips art.

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Programs: Microsoft Word ®: Lesson 2