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Welcome to Microsoft Word, as presented by the Robert H. Smith School of Business at the University of Maryland, College Park.
This is the chapter overview page. You are about to start learning about Microsoft Word.  This slide show will teach you the fundamentals of Word. They can be applied to the other Microsoft packages.
Microsoft Word allows users to perform several functions. Some of these functions include producing and formatting documents.  In addition, you can produce simple web pages with Word.
Microsoft Word is an application that allows users to create various forms of documents.  These documents can be altered without the user retyping the entire paper.
As previously stated, Microsoft Word allows users to create several types of documents.  They can be typed, formatted, saved, and printed.  Examples of documents are letters, resumes, calendars, and tables.
There are five MAIN objectives in this chapter.  First, we hope the user will be able to understand the fundamental to word processing.  Moreover, we hope to explain the File menu and its components.  In addition, we hope to teach the nuts and bolts of the toolbars.  The toolbar functions are integrated with the Menu bar.  Next, we hope to cover the usage of Spell Check and Grammar Check.  Finally, this tutorial will cover saving documents and Backup.
These are the Quick Quiz instructions for an interactive tutorial.
This is the starting screen for Microsoft Word.
This lesson covers the Insertion Point.  It can be seen, above, as indicated by the red arrow.  In the running application, it is a blinking vertical line.  The Insertion Point denotes the location of where typed text will appear.  It can be moved within the document.
Word Wrap is one of the convenient functions of Microsoft Word in comparison to the typewriter.  When the typist is typing, lines are automatically moved to fit in the paper. In other words, you do not have to press “Enter” at the end of each line of text.
Word Wrap still allows for people to hit the “Enter” key.  This will start a new paragraph, as indicated by the green arrow.  The Soft Return is demonstrated by the red arrow above.
Toggle Switches allow certain keys on the keyboard to have more than one function.  Each mode allows the computer to perform a different thing.
Two examples of Toggle Switches are Caps Lock and Insert.  Caps Lock alternates the type between capitals and lowercase.  The Insert Key goes between insert and overtype.  Insert allows typing at the insertion point.  On the other hand, Overtype allows you to substitute script over text.
This is a multiple choice question.  Take a minute and consider which answer is correct.
Word Wrap is the answer.
Another function of word is that it permits the user to delete text.  There are two buttons for this. One is Backspace.  This button erases the character adjacent to the left side of the insertion point.  The other is the Delete button.  It erases the character adjacent to the right side of the insertion point.
You can delete sections of text too. This can be performed by highlighting a set of characters (selecting with mouse of by holding shift while moving arrows) and pressing either delete or backspace after you have selected the text.
Toolbars contain shortcuts to common commands. There are two main toolbars: Standard Toolbar and Formatting Toolbar.
If you are ever wondering what a button on the toolbar does, place your cursor on the icon and hold it still.  A ScreenTip will appear, giving the name of the button.  It will tell you what the button does.
This is the second question. Consider it before making a decision.
The answer is true.
The File menu is the first drop down file on the Menu bar.  The important functions included in the File menu are open, close, print, save, and exit.
The Open command obtains a document from the computer.  The computer has stored it within its memory.  There are three methods to open a file.  They are via the menu bar, clicking on the icon, and using the above hot keys.
When you access the Open command, it will open the pictured dialog box.  It will show you the location of the file, the delete button (to delete file(s)), a view button, the file to be retrieved, and the types of files featured.  The view button allows the user to see the files in different formats.  For example, it can be listed, in large icons, or with details.  Details explain the file type and size (by memory).
Another important command is the close command. It allows you to close a document.  The two methods for performing this function are via the Menu bar and the above hot keys.
The print command allows the user to print his/her document.  It prints the document that is currently in use.  There are three methods to print.  If you use the menu bar or hot keys, you will be taken to print preview.  If you only click on the icon, your document will be directly printed.
Print preview will be summoned as stated in the previous slide. It can also be accessed via the icon.  It allows the user to view his/her document as it will appear printed.
Another command located in the File Menu is the Save command.  The save command allows you to copy your work done thus far to the computer’s memory.  These files can also be opened later with the Open  command.  This command will continue to save on top of the already named file.  There are three ways to save a document.  One way is via the menu bar.  Two other methods are clicking on the save icon and using the above featured hot keys.
The Save As command is a deviation from the Save command. It is used the first time to name the file that will be continuously saved upon.  Save As is accessed through the menu bar.  It results in prompting a dialog box for the save as command.
This is the save as dialog.  It tells the user where the file is being stored, allows for the creation of a new folder, contains a view button for various view types, displays the name of the file and shows the type of file(s) displayed.
This is the third quiz question.  Please take a minute to consider it individually and as a class. Select which answer you believe is accurate.
This is the answer to quiz question number 3.
The Exit command is also located in the File Menu. It closes the entire Microsoft Word application.  There are three methods to perform this function.  They are via the menu bar, using hot keys, and clicking on the window close button, as is featured above.
These are the icons located on the standard toolbar.  The standard toolbar is located under the File menu. The corresponding function is located next to the icon.  These icons and their functions will be explained in this chapter and the following chapters (if they have not already been discussed).  The functions that have an asterisk located next to them are performed to text that has been highlighted with the cursor.
The formatting toolbar is located beneath the standard toolbar.  The listed items are found on it.  Each item has its appropriate icon located next to it. Their titles are fairly self explanatory.  Each of these functions is performed on selected text (highlighted with the cursor).  For example, if someone wanted to highlight a certain section, they could select the text they wish to highlight with the cursory (click and drag).  Afterwards, they would click on the highlight icon, thus highlighting the selection.  Moreover, if they wanted to change the color of the highlighter, they could click on the drop-down menu arrow adjacent to the icon and select a particular color.
The horizontal ruler is located above the typed text.  It allows for manipulation of the margins, creations of tabs, and alterations of indentation.
The vertical ruler is located on the left hand side of the window.  It indicated the length position of the text within the page.  It is also used to alter vertical margins.
The status bar is located at the bottom of the window.  Its position is shown with the above red arrow.  It gives information such as the placement of the insertion point and any current information about the ongoing command.  For example, it will tell you which mode of toggle the Insert key is running.
Spell check is a function that is built into Microsoft Word. It checks the spelling of the words within the document.  Questionable words are indicated with a red underline.  Some other things that spell check flags are repeated words, irregularly capitalized words, proper names, acronyms, abbreviations and special terms.*  It cannot catch improperly used words.
*Grauer and Barber, Exploring Microsoft Office Professional 2000 Volume I
There are three ways to access Spell Check.  These ways include via the Menu bar, by pressing the F7 button, and/or by clicking on the Spell Check icon.
This is the Spell Check dialog box.  It indicates what word is not in the dictionary in red.  Below, suggestions are located.  You can either choose to ignore the recommendations, physically change it, or choose one of the suggestions.  This can be done by selecting your choice with the mouse and clicking on the corresponding button as featured.  If you wish to manually change it, you insert your cursor/insertion point in the “not in dictionary” box and change it.  Afterwards, you select “change.” You can also choose to cancel the Spell check at any given time.  Thus, if you want to stop the Spell Check after a particular word, it will not continue for the rest of the document as it normally would.
Another method of using Spell Check is as follows:
If a word is underlined in red, you can place your insertion point within the word.  Next, you right click.  The possible corrections will appear in a drop box.  Select the spelling that you want to choose by dragging the cursor and releasing/clicking on it.
Autocorrect improves the mistakes in your typing.  It fixes common mistakes that are made in word while typing.  You can also add in your own shorthand, so that when you type an abbreviated version, the actual word will appear.  It also fixes capitalization inconsistencies and can turn toggle keys off.  It is accessed via Menu bar, by selecting the Tools menu.
This is the AutoCorrect dialog box.  In this particular example, the user is trying to create a personal AutoCorrect.  The user is making “b/c” automatically become “because.”  If you look at the text box below, you can see there are other spelling mistakes that automatically transform to “because.”
AutoText allows for the creation of a frequent entry.  If the user types the beginning of an AutoText entry, it will display a ScreenTip that can be selected for use.  It is accessed via the method shown on the slide.
As you can see, if an entry is started, the word replacement automatically appears.  Custom designs can also be done, such as signature information.
The Thesaurus is another function built into Word.  If you are looking for a synonym to a word, select the word and then select the thesaurus.  It prevents overusing words by providing a list of similar words.  Sometimes, when appropriate, it will display a list of antonyms.
These are the methods to call the Thesaurus.  Either access it via the menu bar as is shown above, or press shift + F7.  The dialog box will show you the word that you looked up, synonyms that you can replace it with, and different meanings that you can look up individually.  You can either replace your word with it, look up the selected suggestion or cancel out of the function.
The Grammar Check is similar to the Spell Check.  It uses a green line instead of a red line. It checks punctuation, usage and consistency.
This is the forth quiz question.  It is also a multiple choice question.  Take a minute to consider which answer is best suited for the question.
This is the answer to quiz question number 4.
Back up is a method of saving that many people use.  It allows you to start over, if you made a large number of changes and realized that you do not want them. You simply save your document as a similar name such as my_document.doc and name the one with alterations as my_document_with_changes.doc.  Thus, if you do not like any of your changes, you can start from scratch.
You have completed Chapter One of Microsoft Word.