Programs: Microsoft Windows 2000: Lesson 8

Lesson 8:  In this lesson we will learn how to modify files that you have previously created.
By the end of this tutorial, you will:
  • Understand Microsoft Windows 2000imgBoxPro.gif (7703 bytes)
  • Be able to use the mouse and keyboard
  • Understand the Desktop and Start Menu
  • Understand how to use the window
  • Be able to navigate through dialog boxes
  • Learn how to use the Help system
  • Manage disks and files
  • Create and utilize folders
  • Modify files
  • Explore the Internet
  • Learn how to properly shut-down Windows
Lesson 8: Modifying Files
Figure 8.1 Moving and Copying Files
Moving and Copying Files

Moving Files

Moving a file takes it from one location and changes its home to another permanent location.

Copying Files

Copying a file leaves the original file in place and makes a duplicate copy, which is placed in the secondary location.
Figure 8.2 Deleting a File
Deleting Files

Purpose of Delete Command

There will come a point when you will decide you do not wish to have a file stored on your computer any more.  Sometimes this is caused by a lack of storage space on the disk (floppy or hard). Getting rid of a file is called deleting it.

Two Methods

There are two methods for deleting files.

There is a keystroke shortcut and there is also a mouse-driven method to complete the same task. It does not matter which method you choose.
Figure 8.3 The Recycle Bin
The Recycle Bin

What happens to deleted files?

When you delete a file you are actually compressing it and moving it to a new storage location call the Recycle Bin. Notice it is not called a trash can. This is because the files are not deleted off the computer until the user goes through and empties out the bin. It gives the user one more chance to not restore a file from the computer, in case it was deleted accidentally. This all also applies to folders (and the files they contain).

When there is trash pictured in the Recycle Bin icon, there are files and/or folders waiting to be deleted from the bin. When the icon shows an empty bin, that means all contents have been permanently deleted from computer’s memory. Occasionally, a file cannot be stored in the Recycle Bin. When this is the case, a warning message will alert you to this fact, and ask if you wish to permanently delete the file. It is important to note that deleting files from a floppy disk will permanently removed the file, it will not appear in the Recycle Bin first.

If you choose to recover a file it will be sent back to it’s original location and function as it previously did.

Figure 8.4 Renaming a File
Renaming a File

How to Rename a File

Right-Click on the file you wish to rename.

Choose "Rename" from Pull Down Menu.

Type the new name for the file, and press Enter.

You've now changed the file name.

Generally speaking, you do not want to change or delete the 3 letter file extension.   In fact, the computer will generate a warning if you accidentally change the extension.

Figure 8.5 Backup

Why Backup your files?

Many believe electronic storage is a fail-safe method, however it is certainly not. The user must be proactive in setting up a way to recover the files should the computer’s storage system fail. This is commonly done through the backup function.

Often, floppy disks are utilized to save the back-up copy of the hard drive files. You will get to explore this during your hands-on activities.

Self Graded Review Quiz

1.  Moving a File:
A. Takes the file from one location and changes its home to another permanent location.
B. Leaves the files in place and duplicates another copy in a secondary home.
C. a and b
D. none of the above

2.  Two common methods used in deleting  files are:
A. Find the file in the Recycling Bin and permanently delete the item from the Recycle Bin, or indicate before
          you shut down which files you wish to delete.
B. Empty the Recycling Bin or use the designated key-stroke for that function.
C. Use the designated key-stroke or the mouse-driven method for the function.
D. None of the above.

3.  Which of the following facts are incorrect about the Recycling Bin?
A. The Recycling Bin does not contain all the items that have been deleted.
B. When there is trash pictured in the Recycling Bin icon, there are files waiting to be deleted.
C. Once files are sent to the Recycling Bin, they are permanently deleted, and cannot be recovered
D. a and c

4. Why isn't the Recycling Bin called the Trash Can?
A. The creators of Windows are environmentally contentious people and want to promote recycling.
B. Because once a file is sent to the Recycling Bin, it is not permanently gone and can still be recalled
          and reused.
C. The creators of Windows tried to stay with the theme of the computer desktop being analogous to one's 
          physical desktop at home; therefore the Recycling Bin indicates that only paper or documents can be
D. none of the above

5.  If deleted, what type of file will not be found in the Recycling Bin?
A. Word Documents.
B. Power Point Presentations.
C. Certain files that are so small that they are deemed unimportant.
D. Files deleted from a floppy disk.

6.  Electronic storage is not a fail-safe method of saving.  What is one way we can protect our files from
     being lost?
A. Back-up files.
B. Save files to a floppy-disk.
C. a and b
D. none of the above

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Programs: Microsoft Windows 2000: Lesson 8