Programs: Microsoft Windows 2000: Lesson 7


Lesson 7: In this lesson we will learn how to organize files by creating and using folders.
By the end of this tutorial, you will:
  • Understand Microsoft Windows 2000imgBoxPro.gif (7703 bytes)
  • Be able to use the mouse and keyboard
  • Understand the Desktop and Start Menu
  • Understand how to use the window
  • Be able to navigate through dialog boxes
  • Learn how to use the Help system
  • Manage disks and files
  • Create and utilize folders
  • Modify files
  • Explore the Internet
  • Learn how to properly shut-down Windows
Lesson 7: Folders
Figure 7.1 Folders
Folders

Why use folders?

The typical computer has tens of thousands of files stored on it.

To make sense of them, the computer creates a filing system using folders. Each folder can contain an unlimited number of files.

Additionally, users can create folders within folders an unlimited number of times.

Folders are most useful to the user for quick recall of the location of information.

It also helps to group together files of the same topic, for example, all of the student files will be stored together in this folder.  Inside could be another folder named Student Grades, and so on.
Figure 7.2 Large Icons View
Large Icons View

Changing View

To select between the Large Icon and Details View, or any of the other possible views:

Click on View

Select the desired view from the pull-down menu
Figure 7.3 Details View
Details View

Details View

Details view clearly provides a more comprehensive look at the folders and files, including size, the last time the file was modified, etc.
.

Switching Between View

It is worth noting that making changes to files in any view will change the file in all views.

The file/folder itself remains unchanged, only your view of the file is altered.
Figure 7.4 Viewing Files and Folders
Viewing Files and Folders

Two Different Viewing Methods

Microsoft Windows 2000 often provides the user with many different ways of carrying out the same task. Detailing with files and folders is one of these tasks. The next few slides will highlight how the My Computer and Windows Explorer applications present the same files and folders.
Figure 7.5 My Computer
My Computer

This View

This screen is the first screen you will see once you select the My Computer icon from the desktop.

This file management device is simpler to use, as well as more intuitive, but less functional.
Figure 7.6 Windows Explorer
Windows Explorer

This View

As previously mentioned, this view provides much more valuable information.  For purposes of this lesson, we will primarily focus on the Windows Explorer view.
Figure 7.7 Windows Explorer
Windows Explorer

What does it look like?

As you can see, Windows Explorer's view can be a little intimidating until you learn how to filter out the material you are not working with.
Figure 7.8 Expanding and Collapsing
Expanding and Collapsing

The Role of Expanding and Collapsing

Expanding and collapsing folders only affects the view.  Expanding and collapsing makes it easier for the user to maneuver through the hierarchy of folders.

Again, it is important to realize it does not have any affect on the actual stored file or folder, only how the user views the contents of folders.

Self Graded Review Quiz

1.  Which of the following statements is false?
A. The computer has an electronic filing cabinet system.
B. Folders are used to organize files by category.
C. There is only one way to view and manipulate folders and files.
D. One can create folders within folders.

2.  Making changes to files in any view will not change the file in all views.
     True      False

3.  Two different ways to view the same folder are the Large Icons view and the Details view.
     True      False

4.  The two basic ways to view files and folders are through My Computer and Windows Explorer
     True      False

5.  My Computer is a more sophisticated way to view files and folders while Explorer is the more basic form of
     viewing files and folders.
     True      False

6.  My Computer and Windows Explorer present different files and folders.
     True      False

7.  Level of detail can be increased or decreased by expanding or collapsing drives or folders.
     True      False

8.  Expanding and collapsing affects the view and makes it easier for the user to maneuver through the
     window, as well as affect the actual stored file or folder.
     True      False

Back to Lesson 6

Continue to Lesson 8

Back to Lessons 


Programs: Microsoft Windows 2000: Lesson 7