Programs: Microsoft PowerPoint: Lesson #3

Lesson #3:  In this lesson we will learn how to add effects to the presentation to form a slide show.
Objectives of this lesson:
Lesson #3: Title: Creating a Slide Show
Objective # 1 Adding Clip Art or a Picture

These two features can greatly enhance and improve ones presentation. They are helpful in that both can provide visual aids that will help the user. Pictures for instance can show exactly what something looks like, or even show on a map where something is. At the same time, these additions make the presentation look more professional and more intriguing. It is very simple to apply these applications and only involves some clicking and some browsing.

Lets give it a try:
  1. Click on Insert in the menu bar
  2. Scroll down to Pictures and then click on Clip Art  or Pictures

  3. Scroll through choices and click on a picture or clip art



Objective # 2 Creating a Summary Slide
The Summary Slide summarizes all of the titles of the various slides in the presentation. This provides a good conclusion of a presentation. Also, this slide is good in that it ties everything together at the end and helps show the relationships between the various sections of the presentation. Too many times presentations don’t have a good ending and it hurts the presentation as a whole. A summary slide provides a strong ending and leaves the people viewing the show very
Lets give it a try:
  1. Click on View in the menu bar
  2. Scroll and then click on the Slide Sorter View
  3. Pull down the Edit menu and click on Select All

  4. On the toolbar click on the Summary Slide

  5. Click and drag the summary slide to the appropriate place in the presentation

Objective # 3 Transition Effects
Transition Effects are part of the special effects feature of Microsoft PowerPoint. They are used to make the change from slide to slide smooth. There are various types of transitions from slide to slide. Some examples are: no transition, blinds horizontally/vertically, box in/out, checkerboard across/down, cover down/left/right/up, and cut.

Lets give it a try:

  1. Open your PowerPoint
  2. Open any existing presentation
  3. On the top Menu click  Slide Show
  4. Then, click on Slide Transition
  5. Choose the transition you want and Apply to one slide, or to the whole presentation.

Objective # 4 Animation Effects
Animation Effects are part of the special effects feature of Microsoft PowerPoint. They are used to make each slide interactive, and at the same time different from each other. There are various ways of animating a slide. Some examples are: appear, fly, blinds, box, checkerboard, and crawl.
Lets give it a try:
  1. Use the PowerPoint opened on the previous exercise
  2. Find the desired slide for animation
  3. On the top Menu click Slide Show
  4. Then, click on Custom Animation
  5. Choose the text/picture you want to animate
  6. Pick the animation on the entry animation and sound
  7. Preview it or press OK to apply it

Objective # 5 Pros and Cons about Special Effects
Pros: Special Effects enhance the presentation. It gets people more involved in the presentation. It also controls the way in which one slide moves off the screen. You can control the type of effect you deem necessary for a certain presentation.
Cons: Special Effects could have a negative effect when they are overused. They can become annoying and overwhelming for the audience
Objective # 6 Showing a Presentation

After completing your slides, it’s time to view the presentation. If you press control + home you will return to the beginning of the presentation.  Next, there is a button towards the bottom left of the screen that will say “slide show” when the pointer is over it. Click this and the slide show will take up the entire screen.  Press page down (or the down arrow) to advance to the next slide and page up (or the up arrow) to return to the previous slide.  When you reach the end of the show, it will return to the screen where you had been working on the presentation and you can make any adjustments that you wish.  And there you have it – a PowerPoint presentation!

Objective # 7 Printing a Presentation

There are many different ways of printing a presentation. There are different options to choose from that make the printouts very useful.

Lets give it a try:
  1. Click File, found on the top menu
  2. Drag and click on Print
  3. A Print Box will then appear, go to Print What (lower left) and select to print: printing slides, handouts, notes pages or an outline.
  4. If printing handouts: Go to the Handouts section (lower right) select: number of slides on page and whether they are printed vertically or horizontal.
  5. Click OK
Objective # 8 Delivering a Presentation
It is important to practice aloud several times. It is better if done under same conditions as how the actual presentation is going to be. You should time your delivery to make sure you do not exceed the time allotted. Also, practice makes confidence. On the day of the presentation you should arrive early to gather thoughts and set up the presentation

Lesson Review

In this lesson we covered important concepts in PowerPoint that polish the presentation for a slide show. You learned:
  • Clip Art and pictures enhance the presentation
  • The Summary Slide is a tool used that puts the titles of each slide onto one or more slides as a summarization tool
  • Transition and Animation effects are located in the Slide Show menu
  • Arrow keys can be used to move through the slides during the presentation
  • Many different printing options
  • It is important to practice a presentation and know the conditions of the presentation

back to lesson # 2

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Programs: Microsoft PowerPoint: Lesson #3