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Information in Bold Face is for professor’s reference. DO NOT READ TO CLASS Information not on Bold Face is to guide the professor through the lesson. Should be shared with the class.
***To make this chapter more interactive the professor should create a new PowerPoint presentation while teaching the material.
Read the objectives out loud. Objectives are found on slides 2 thru 4.
PowerPoint is a program that is used throughout the professional world. It clearly presents information to an audience. PowerPoint is very user friendly. By the end of this chapter we will be able to successfully make and present a slide show.
Read this slide, it is the introduction to lesson # 1.
The topics listed will be discussed in detail in the following slides.
Outline continues on the following slide. (READ SLIDES)
The purpose of PowerPoint is to create professional presentation in a nice and easy manner. All of the options can be found in the “Tool Bar” and there is always and easy way to obtain help. Information is presented in a simplified fashion using the the 6 by 6 format. This means there should be a maximum of 6 lines on a slide each with a maximum of 6 words. Typing information on the slide is very similar to writing a word document.
It would be a good idea to review the similar aspects of Microsoft Word.
Read and show example of each method of presentation. Example: Show what the presentation looks like in a computer and the world wide web.
Read and clarify any questions.
When PowerPoint opens the beginning screen contains the “menu bar” and “tool bars.” First we will discuss the menu bar and then the different tool bars.
Next Slide discusses the menu bar.
Point to the menu bar on the picture with the mouse so the students know where is located. Make sure to click mouse to show picture of each menu.
Each option is a pull down menu that contains other options.
Discuss each of the toolbar options. Show what is in each menu. Continues onto the next slide.
Continue to discuss the various menus and their options.
The file menu is used for the most important functions such as opening, saving, and printing presentations. The save command will save the document to the current file. When saving the presentation for the first time you should use “Save as” command to specify where you are saving the file and its name. The file name can contain up to 255 characters and should not have spaces and periods.
When saving the PowerPoint presentation it should be saved under PowerPoint also known as a “.ppt” file. The Print command provided different options when printing the presentation but will be discussed in further detail later in the lesson.  The close command closed the current presentation and also exits the entire program. The “Open” command will give you the option to open an existing PowerPoint presentation.
Click slide to see view of each toolbar.
There are 3 different toolbars, each having a different function. The Standard Toolbar includes buttons for the basic commands.  The Formatting toolbar contains formatting options and the Drawing toolbar has additional buttons for working on the slide. The status bar  allows the presenter to know what slide he or she is currently working on and provides the name of the design template used.
There are six different views that can be used in PowerPoint. The slide view shows one slide at a time. This view makes it easy to edit each slide. Click mouse to show picture of slide view. Click again to show information and picture for slide sorter view. The slide sorter view shows many slide on the screen at once. It can be used to check that your presentation is organized.
Continue onto next slide.
The outline view shows the presentation in outline form. The outline portion of the screen takes up the majority of the room. It is a helpful method used to edit information. The notes page view is helpful to the speaker when presenting the slide show. It contains the speaker’s notes which do not appear in the presentation on the slides.
Continues on next slide
The normal view displays all of the different views on one screen. It contains the outline, notes, and slide sections of PowerPoint. The slide show view shows the slides in presentation form. The slides take up the entire screen.
Before discussing quiz questions ask if there are any questions on the covered material.
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is the “standard bar.”
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is “to make presentations easier to present.”
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is the “slide sorter view”
Read this slide, it is the introduction to lesson # 2.
Read the objectives out loud. Objectives are found on slides 28 thru 29.
The Office Assistant is a very helpful tool when faced with a difficult situation. It provides answers and advice to all types of questions related to PowerPoint. The office assistant can be many different types of animations. It also can be hidden and shown depending on your mood.  It is a very easy tool to use.
Now would be a good time to demonstrate the office assistant to the class.
Steps should be taken with the class. Follow and read out loud the instructions.
The slide layout decides the format of the slide. There are many different layouts to choose from each having a different purpose. Pictures, graphs, clip art, and charts can be added to each slide.
Step by step directions discussed in next slide.
Read steps out loud and then demonstrate to class.
Here is the result. The placeholder is used to show where the presenter is going to insert a visual image. The layout also tells the presenter where to add text and a title to the slide.
The title slide should be the first slide in your presentation. It contains title and name of the presenter and any other relevant information.
Go through the steps to creating a title slide.
Here is the result.
Adding additional slides is an easy process. At the end of the last slide press enter and a new slide will appear. You should make sure that the appropriate layout is used for the slide. Just click on the slide to begin work.
Demonstrate to class and add text to slide.
A design template is used to add a color scheme to the presentation. It also arranges various elements such as font type, alignment, and bullet types.
Step by step directions discussed in next slide.
Read steps out loud and demonstrate to class.
Here is the result.
Go to one of the slides created to show how to modify it. Read the steps and demonstrate.
Saving the presentation is very easy and important to do constantly. Read and demonstrate. Steps continue on next slide.
Read and demonstrate
Spell check is a very helpful tool, which we discussed when we learned how to use Word. Let’s review!!! Misspell a word and show how you can use spell check.
Before discussing quiz questions ask if there are any questions on the covered material in lesson #2.
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is To add a color scheme and arrange various elements
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is the “slide layout”
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is “Ctrl + Home”
Read this slide, it is the introduction to lesson #3.
This is what we will cover in this lesson: Read outline. Continues onto next slide.
Continue to read objectives.
Clip art provides a nice and effective visual for the presentation.
Read steps and demonstrate. Step by step directions continue onto the next slide.
Clip Art directions cont. step by step
Here is the result of adding a picture to a slide
Pictures give the same effect as clip art. The difference is that you can provide your own picture. To insert a picture similar steps are followed as in adding clip art. Read steps and demonstrate.
Here is the result of adding a clip art to a slide.
The summary slide allows the presenter to make a summary/outline of all the slides without much effort. The slide lists the title of each slide onto one or more slides. Read steps and demonstrate. Directions continue on the next slide
Continue to read instructions.
There are two types of special effects: transition effects and animation effects. Each will be discussed in greater detail in the following slides.
Transition effects refer to the way in which one slide moves off the screen and the next slide appears. It is a very easy process to complete.
Read and demonstrate steps. The steps continue on the next slide.
Make sure to tell students that what they are seeing between each slide is a transition effect. When demonstrating transition effects in a new PowerPoint use an effect that is very obvious.
Animation effects vary the way in which objects on a slide appear during the presentation. It allows parts of the slides to move in, exit, or be emphasized on its own without effecting the rest of the slide. It also is a very easy effect to perform.
Read the steps. Results of animation effects are displayed on the next slide.
CLICK TO GO TO THE NEXT ANIMATION UNTIL YOU HAVE FIVE SMILES ON THE SCREEN. Explain how those are different kinds of animation effects.
Read the bullets to the class.
After reading: Although there are positives to adding special effects to the presentation there are also negatives (Click to go to next slide)
Read the bullets
The most important part of the PowerPoint presentation is actually showing it to an audience. Here are the steps to show the presentation.
Read the steps on the slide. Information continues on the next slide.
There are certain cases where there is a need to print out the presentation. You can choose from printing out the slides or printing out handouts (more than one slide per page) in black and white, grayscale, or in color. You can also print the presentation out as a notes page or an outline. For both of these methods pictures aren’t displayed only the text. Here is how you get to the print screen:
Read steps
The print screen is where you decide how you want to print the presentation. If you are printing slides and don’t want them in color it is better to pick black and white so you are capable of seeing and reading graphs, charts, and pictures.
Now is the time where you can further explain options on the print screen.
Continue to read.
When it is time to deliver the presentation to an audience, there are some things you should do to prepare. Here is some advice: Read bullets
Before discussing quiz questions ask if there are any questions on the covered material in lesson #3.
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is “Pull as the corners”
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is “Slide sorter”
Read question and answers out loud to class and discuss. The correct answer is shown to the class in the next slide. It is “Slide Show > Custom Animation.”
You have successfully completed the chapter! Congratulations, you now know how to use PowerPoint.