Microsoft Access: Chapter 1: Glossary



Asterisk Symbol appears next the blank record at the end of every table.

AutoCorrect feature that automatically expands abbreviations.

Current Record the record the user is working on.

Data Validation anticipates errors the user might make and rejects those errors prior to accepting data.

Database consists of one or more tables

Database Window displays the various objects in an Access database.

Datasheet View the view used to add, edit, or delete records.

Design View used to define the table initially and to specify the fields it will contain.

Field a basic fact or data element

Field Name the first row in the table.

Filter displays a subset of records from the table according to specified criteria.

Filter by Form filtering in which the user specifies alternative criterion

Filter by Selection filtering by clicking any cell that contains the desired criterion.

Filter Excluding Selection displays all records that do not satisfy the specified criterion.

Find Command enables the user to locate a specific record (s) by searching the table for a particular value.

Form provides a more convenient and attractive way to enter, display, and/or print the data in a table.

GIGO (Garbage In, Garbage Out) the reality that a system cannot produce valid output with from invalid input.

Insertion Point a flashing vertical bar that appears at the point where the text is being entered.

Macro analogous to a computer program and consists of commands that are executed automatically one after the other.  Macros are used to automate the performance of any repetitive. 

Microsoft Access a major application in the Microsoft Office that is used to create and manage a database.

Module provides a greater degree of automation through programming in Visual Basic for Applications (VBA).

One-to-many Relationship the way in which two tables are linked by a common field.

Page is an HTML document that can be posted to a Web server or Local Area Network, and which can be viewed by a Web browser.

Pencil Symbol - indicates that the user is working on the record and that the changes have not yet been saved.

Primary Key a field or combination of fields, which are unique for every record in the table.

Query answers a question about the database with the most common type of query specifies a set of criteria, then searches the database to retrieve the records that satisfy the criteria.

Record a set of fields

Record Selector Symbol a symbol next to the current record to indicate its status.

Referential Integrity tables must be consistent with one another

Relational Database contains multiple tables and enables the user to extract information from those tables in a single query.

Remove Filter by clicking this, the user can display the complete table.

Replace Command incorporates the Find command and allows the user to locate and optionally replace (one or more occurrences of) one value with another.

Report presents the data in a table or query in attractive fashion on the printed page.

Sort lists records in a specific sequence.

Sort Ascending type of sort that is more appropriate for non-numeric fields.

Sort Descending type of sort that is more appropriate for numeric fields.

Table stores data about an entity and is the basic element in any database.  It is made up of records and columnar in appearance.

Triangle Symbol indicates  that the record has been saved to disk.

Undo Command allows the user to reverse the most recent past action. 


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Microsoft Access : Chapter 1 : Exam