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A.        Purpose. The purpose of this administrative procedure is to establish guidelines for the payment of faculty assigned to individual student instruction/supervision.

B.        Scope of Procedure. This procedure is applicable to the following situations:

(a) where the appropriate vice president authorizes the staffing of a credit course enrolling fewer students than would normally constitute a class; (b) where the instructor assigned provides individualized instruction to each enrolled student undertaking independent study; (c) faculty supervision of Cooperative Education students; and (d) faculty mentoring assignments where compensation is authorized.

C.        Procedure.

            1.         Except for Cooperative Education and faculty mentoring assignments, applications for this procedure must be approved in writing by the appropriate vice president.

            2.         Approval shall be given for individual student compensation only in those cases where instructional activities cannot be accommodated through regular class offerings.

            3.         Instructional activities covered by this procedure may not utilize classroom, laboratory, or studio space.

            4.         Instructor participation in instructional activities covered by this procedure, except where specifically authorized by the appropriate vice president, is limited to part-time or overload assignments.

            5.         Compensation for instructional activities authorized under this procedure shall be at the rate of 1/5th load hour per registered student.




To serve as a member of the staff and to assist the dean of Learning Resources in the development, implementation, and evaluation of learning resources services to the college community. To provide staff support to the dean and to be responsible for specific areas of service as assigned.


SERVES as staff to the dean in the planning and development of library services to the college community.

CONSULTS individually with teaching faculty and others in planning for the support of instructional programs.

SERVES as reference librarian as assigned, is responsible for the operation of the library while assigned as reference librarian, and is authorized to make emergency decisions while on reference duty.

CONDUCTS bibliographic instruction as assigned with special responsibility for specific programs.

PREPARES instructional handouts in areas of expertise as assigned.

CONTRIBUTES to the discussion and resolution of issues concerning services at staff meetings and individually in conference with the dean.

CONTRIBUTES to the selection of materials and the planning of equipment acquisitions.

SUPERVISES classified staff and student assistants assigned to areas for which they are responsible.

PARTICIPATES in college service and serves on committees.

KEEPS abreast of new developments in their professional field and participates in professional activities outside the college.

CONTRIBUTES where appropriate to budget preparation, monitoring, and reporting.

PREPARES written reports and on a regular basis reports to the dean orally.

PERFORMS other duties as assigned.




To supplement the full-time Learning Resources faculty and assist in implementing the instructional materials services for the college and the community and in so doing to support the instructional program and the college's objectives.


SERVES as reference librarian under the supervision of the coordinator of Public Services during scheduled hours.

IMPLEMENTS specific parts of the program in accordance with specialized assignment; i.e., reference, materials and production, cataloging under the supervision of the appropriate coordinator.

COORDINATES the selection of materials and equipment for the general collections and the institution.

SUPERVISES those classified staff and students who are assigned to work in the specific area of responsibility.

IS RESPONSIBLE, while on reference duty, for the operation of LRC public services and empowered to make emergency decisions as required.

OTHER DUTIES as assigned. These may include:

                        1.         Updates on-line catalog.

                        2.         Assists with book selection tasks.

                        3.         Researches specific items of a problem nature.

                        4.         Index jobs.

                        5.         Implements other special projects, such as pamphlet file.




            PROVIDES educational, career, personal-social, and group counseling.

PROVIDES academic and career advisement to new and returning students.

MAINTAINS faculty liaison with members of the academic community, explaining and providing services available through the department of Student Development Services.

INTERPRETS placement test results to students.

INTERPRETS career guidance assessments to students individually and in small groups.

ARTICULATES with area colleges in order to assist students with transfer plans.

PARTICIPATES in programs offered by the Student Services Division.

SERVES on college and departmental committees.

REFERS students for diagnostic testing.

REFERS students to other campus offices, and to outside sources.

DEVELOPS special programs and new programs in order to meet current needs at the college.

PARTICIPATES in staff development in order to maintain professional currency.

PERFORMS other duties as assigned by the dean of Student Development Services.



See §6-205 of the college CODE

A.        Policy. It is the policy of the Board of Trustees of Prince George's Community College that students at the college shall have the following rights and responsibilities:

            1.         Students shall have the right:

                        a.         Of free inquiry, expression, assembly, and advocacy.

                        b.         To form and join organizations for legal purposes.

                        c.         Individually and through representative organizations, to express views on issues of institutional policy and on matters of interest to the student body.

                        d.         To a student press free of censorship.

                        e.         To participate in recommendations on the allocation of funds derived from student fees.

                        f.         To participate in the evaluation of faculty performance.

                        g.         To due process in disciplinary proceedings.

                        h.         To fair and unbiased academic evaluations based upon defined criteria, appropriate to the course, of which the instructor has advised them in writing at the beginning of the course, and to the review of academic evaluations.

                        i.         To receive competent instruction, relevant to the subject matter, at the times and places assigned for their courses.

                        j.         To take reasoned exception to the data or views offered in any course of instruction, and to reserve judgment about matters of opinion.

                        k.         To be protected against improper disclosure of information about their views, beliefs, academic evaluations, political associations, and educational records.

            2.         Students shall be responsible:

                        a.         To meet the established requirements of the courses in which they are enrolled.

                        b.         To exercise their rights of free inquiry, expression, assembly, and advocacy in a manner which will not interfere with the right of others or with the operation of the college.

                        c.         To exercise their rights of free inquiry, expression, and advocacy in the classroom in a manner which is relevant to the subject matter of the instructional program and is subject to the right of the instructor to maintain order.

                        d.         To meet the obligations of responsible journalism in the student press.

                        e.         To comply with college policies, rules, procedures, and regulations applicable to students and student conduct.

B.         Delegation to the President. The college president is authorized to make, promulgate, issue, rescind, and amend reasonable rules, regulations, and procedures to carry out this policy.



The Federal Education Right to Privacy Act (FERPA) applies to ALL education records maintained by the college, or by any party acting on its behalf, which are directly related to a student. Records revealing a student’s name, social security number or other personally identifying information, in whatever medium, are covered.

FERPA has importance for faculty for several reasons. First, it means that the posting of grades for courses, or for individual exams, must be done in such a way that no one other than the student can identify his/her own record and grade: e.g., no listing by name or by social security number! Second, it means that a student has the right to expect that performance information will not be shared with a third party (other than other college staff with legitimate educational reasons for requiring the information) and will not be compromised by careless handling of course papers or grade sheets.

While this sounds relatively simple, FERPA ‘s decisions can get a bit difficult when you are suddenly confronted with requests for information about a student. Here are some things to remember when trying to decide whether or not to honor a request for protected student information.

A.        All students, regardless of age, are considered adults when enrolled in college and thus are protected from parental inquiries as well as from those by strangers. If a parent or other family member asks about a student’s grades, attendance, performance, etc., you must have the student’s consent to give out that information.

B.        Extreme care should be taken when answering questions about grades, etc., over the telephone. If you aren’t absolutely sure you are talking to the student, don’t give out the information. The same applies to E-mail.

C.        It is okay to tell a caller that a student is enrolled in your class. It is not okay to give out the class time, day, or location. You have no idea why the caller wants that information.

D.        Investigators doing background checks should always be able to give you proper identification and a copy of a student-signed release form.

E.        It is NEVER appropriate to share a student’s social security number, address/telephone number, GPA or individual grades without the student’s written consent. The only exception to this is for law enforcement purposes. And those requests should come to you either through Campus Police or through the Registrar.



See §6-205 of the College CODE

A.        Policy. The Board of Trustees of Prince George's Community College supports multicultural education. To demonstrate this support, the board directs the president to promote the recognition, understanding, and acceptance of diverse cultural heritages and global interdependence by supporting:

            1.        The integration into the curriculum, the perspectives and contributions of different ethnic, racial, religious, and special needs groups represented in and affecting the citizens of Prince George's County.

            2.        The utilization of teaching approaches that understand, respect, and adapt to different learning styles and to a culturally diverse student body.

B.        Delegation to the President. The college president is authorized to make, promulgate, issue, rescind, and amend reasonable rules, regulations, and procedures to carry out this policy.



Two general types of class travel exist; overnight or separate large trips, and what we refer to as field trips that have largely immaterial indirect costs.

Large travel is usually better planned from a time perspective. These trips are usually included as a part of the course description in the Schedule of Classes.

For fiscal purposes, the following steps should be followed:

            The trip needs to be approved by the department chair as part of the course content.

                      The cost estimates need to be a part of the approval.

                      The dean agrees to indemnify the college from his/her operating budget if the trip incurs a loss and the college reserve is exhausted.

These approvals can be communicated to the Finance Office by using the existing college travel form. A class roster containing those students actually paid and participating in the trip will be attached. The dean's signature conveys the presence of all waiver forms in the dean's office and the payment of all funds for trip participants.

Payments from students for the trip only should be made out to PGCC for deposit in the account xx(fiscal year)-00-2395-000-0.0.

The student needs to communicate to the cashier to which trip the payment is to be applied.

Accounting will key the payment as the student's social security number and the three letter, three number course description provided by the student. The faculty member/department may want to design a form to facilitate this information transfer.

The dean's office can then retrieve this data via the FAMN number.



The college's Copyright Ownership Policy provides guidelines and procedures for determining ownership of copyrightable and patentable materials produced by the Office of Personnel of Prince George's Community College. §3-801 of the college CODE.

The college's Copyright Policy enunciates the college's commitment to uphold the rights of ownership of copyrights. §3-802 of the college CODE.