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            See department chairman for division procedure for textbook selection.



See §6-201 of the college CODE


 It is the policy of the Board of Trustees of Prince George's Community College to comply with the Family Educational Rights and Privacy Act of 1974, as amended (the Act) and the regulations from time to time promulgated thereunder (the Regulations), and


A.        To give students in attendance annual notice by such means as are reasonably likely to inform them of:


            1.         Their rights under the Act, the Regulations and this Policy.


            2.         The locations where copies of this Policy and the college's Education Records Procedures (the Procedures) may be obtained.


            3.         The right to file complaints concerning alleged failures by the college to comply with the regulations of the Act and the Regulations.


B.        To permit students to inspect and review their education records as provided in the Procedures and to obtain copies in accordance with the schedule of fees established by the college.


C.        Not to disclose personally identifiable information from the education records of a student without the student's prior written consent, except as provided in the procedures.


D.        To maintain the record of disclosures of personally identifiable information from the education records of a student required to be maintained by the Procedures, and permitting the student to inspect that record.


E.        To permit a student an opportunity to seek the correction of education records through a request to amend the records of a hearing, and permit a student to place a statement in the student's education records as provided in the Procedures.




The college president is authorized to make, promulgate, issue, rescind, and amend reasonable rules, regulations, and procedures to carry out this policy.



A.        Purpose. Because a significant percentage of faculty, staff, and students at Prince George's Community College do not smoke, and;


Because smoke is acutely harmful to some individuals due to their physical condition, and;


Because there is evidence that passive smoke inhalation is harmful to nonsmokers, this administrative regulation is established to prohibit smoking in all buildings at Prince George's Community College and to achieve a public environment as close to smoke-free as practically possible.


B.        Definitions. As used in this regulation, the following definitions shall apply:


            1.         Smoking or to smoke means the act of smoking or carrying a lighted cigarette, pipe, cigar, or tobacco and similar substance in any form.


            2.         No Smoking Area means the interior of all buildings on the campus of Prince George's Community College.


            3.         Smoking Permitted Areas means the exterior of all buildings on the campus of Prince George's Community College.


C.        No person may smoke in a No Smoking Area.


D.        Implementation.


Cost Center Managers and the Student Governance Board will be responsible for communicating this regulation to everyone within their jurisdiction and to all new members of the college community.


E.        Compliance.


It is the responsibility of members of the campus community to observe this Smoking Regulation and to direct those who choose to smoke to the exterior of buildings which are designated Smoking Permitted Areas.


F.        Review.


The provisions of this regulation shall be subject to future review and revision to ensure that its objective is obtained.





A.        End of Academic Year Check-Out by Faculty


            1.         Provide a summer address to the office of the dean.


            2.         Return all audio-visual materials and equipment checked out from the Learning Resources.


B.        College Use of Keys by College Employees


            1.         Keys are not to be passed from one person to another without the proper signature cards being signed and processed in the Facilities Management Office.


            2.         When faculty are permanently leaving the campus, their keys are to be turned in to the department or division secretary, who will then return the keys to the Facilities Management Office. Each signature card will be duly processed to show that the departing individual is no longer responsible for that key. The key will be reissued upon request of the department head and a new signature card for the person so designated will be made out.


C.        Posting Signs and Information Items


            1.         Signs or notices posted on the exterior of buildings are prohibited unless permission is granted by the president.


            2.         Use bulletin boards or kiosks provided for this purpose—do not place on doors or painted surfaces. All information items must receive a stamp of approval from the College Life Services Office.


            3.         Signs and notices in violation of the above will be removed and disposed of by the custodial staff.


D.        Reporting Missing/Stolen Equipment


            1.         Reports and investigations of lost or stolen items from the college are to be directed immediately upon discovery to the Campus Police Office at which time a Campus Police officer will be dispatched to take an official Crime Against Property Report. The vice president for Administration and Finance will then promptly report the information to the insurance company.


2.The report must include all available pertinent information, i.e.:

            a.          Date last seen

                        b.          Date discovered missing/stolen

                        c.          Make

                        d.          Model/Style

                        e.          Color

                        f.          Serial Number

                        g.          Value (cost)

                        h.          Last person to have same

                        i.          Any identifying marks

                        j.          Suspects, if any


E.        Facilities Use Policies


All faculty have the right to the use of campus facilities. Scheduling of the facilities shall be done through the College Life Services Office. For specific regulation, contact the scheduling clerk in the College Life Services Office, Largo Student Center, room 149.


F.        Fire Procedures






WALK, DO NOT RUN, TO THE NEAREST EXIT. EXIT ALL BUILDINGS 200 FEET BEYOND. DO NOT USE THE ELEVATORS. EXIT BY THE NEAREST STAIRWELL. However, many campus buildings can be exited by going to an adjoining building rather than down a stairwell. Faculty members should learn where the closest exits are.


Personnel are not permitted back into the buildings until notified by the director of Facilities Management or the senior Campus Police officer present at the scene.


G.        Bomb Reports


            1.         Obtain all information possible from the caller. (F.B.I. reports indicate callers reporting an actual bomb in place are very helpful in giving locations, etc.) Be firm; speak quietly so as not to frighten the caller. Take all action below even if you feel the call is a hoax.

                        a.         Ask the building name.

                        b.         Where the bomb is located?

                                    (1)       What floor?

                                    (2)       What end of the building (north, south, etc.)?

                                    (3)       What type of bomb (chemical, mechanical, electrical

                                                or trip)?

                                    (4)       What time it will explode?

                                    (5)       Name of person calling (ask this last; no name is usually                                                given).


            2.         Based on the facts as received from the call, take the following action immediately:

                        a.         Classrooms and Administrative Buildings


The procedures outlined below will be followed in case of a bomb scare during classes:

                                    (1)       Faculty will be notified of the scare over the inter-communications system by the use of the following request: "Will Mr. Atwood please call the switchboard?" When you hear this request, bomb scare procedures shall be in effect.

                                    (2)       Faculty members are encouraged to search their classrooms and offices for any unusual objects.

                                    (3)       If any are found, evacuate the area and notify the administrator on duty by contacting the switchboard.

                                    (4)       Areas outside the classrooms will be searched by appropriate personnel.

                                    (5)       Unless a suspicious object is discovered, classes will continue as usual.

                                    (6)       The following will help identify strange articles as worthy of the term suspicious:

                                    (7)       The most commonly used explosive is paper wrapped dynamite in 8 inch tubes. Typical forms or shapes 12 ounce drink cans or capped lead or steel pipes.

                                    (8)       Professional jobs are most likely to appear in unsuspicious forms such as cigar or shoe boxes or attache cases.

                                    (9)       Typical places for bomb plants are lobbies, elevators, hallways, staircases, roofs, reception areas, rest rooms, closets, utility and furnace rooms, window recesses, window sills and ledges.

                                    (10)     In the event that an object such as the above described is found in a building on campus, the campus police officers will immediately evacuate the building and notify the vice president of Administration and Finance, or in his absence, the administrator on duty.

                                    (11)     Communications will then be made with the Prince George's County Police giving specifications of the object. They will call the Fort Meade Bomb Disposal Unit.


H.        Disabled Students in Emergency Situations


It is the responsibility of the instructor or person in charge to see that any disabled student in their class exits the area to safety in case of an emergency situation. Follow the directions for emergency evacuation found on page 10 of the college's Emergency Handbook. A copy can be obtained from the Facilities Management Office by calling extension 0655.


Under no circumstances are the elevators to be used during an emergency. If the situation necessitates, mobility impaired students will have to be carried out using the two-person-carry. The nurse's office will provide training in transporting mobility impaired persons down stairs.


I.         Accommodation of Disabled Students


Students with disabilities who require classroom accommodations should provide the instructor with a Student Accommodations Form. This form will note the appropriate accommodations that the student is requesting. Any questions regarding the accommodations should be directed to the Disability Support Services person whose name is affixed to the form. A listing of teaching tips for students with disabilities can be found in the booklet Teaching Students with Disabilities. This information also can be found on the PGCC Home Page. Contact the coordinator for Disability Support Services at extension 0838 for a copy of the booklet.


If a student indicates that she/he has a disability and is requesting accommodation but does not have the Student Accommodation Form, the faculty member should refer the student to Disability Support Services and should not agree to any accommodation unless approved by the Disability Support Services staff.


All instructors are reminded that transportation for college sponsored trips must be accessible for mobility impaired students.


J.         Subpoena


            1.         No legal process (subpoena, notice of deposition, etc.) addressed to the Board of Trustees or to the college is to be accepted by anyone other than the president, assistant to the president, or one of the five vice presidents. If an officer serving such a process insists on serving anyone other than the above, the employee will immediately inform the president or vice president in charge and deliver the process to his office. The college attorney will then be contacted and made aware of the circumstances surrounding the matter.


            2.         In addition, if any employee is contacted regarding any legal matter directly relating to their employment at the college, please bring this to the attention of your immediate supervisor and through that person to the appropriate vice president.


K.        Retirement or Resignation Procedure


Each faculty member's circumstance with regard to retirement or resignation is unique. Therefore, a faculty member contemplating such action should initiate the process by meeting with the director of Personnel to ascertain the best approach for that individual. Once the faculty member has worked through these specifics, then the faculty member must submit a formal letter to the dean of the division announcing the individual's plans. The appropriate vice president will accept the retirement or resignation in accordance with the president's delegation of such power.