SECTION 2 - ACADEMIC RESPONSIBILITIES OF AN INDIVIDUAL FACULTY MEMBER
To develop and carry out in each assigned course a planned instructional program designed to facilitate student learning, and to serve as an informed, participating member of an instructional department, division, and the college community. To this end, a faculty member must maintain currency in content areas, continually explore different teaching methods and strategies to improve classroom effectiveness, carefully plan and structure instructional material and its presentation to accommodate a diversity of student abilities and learning styles, devise appropriate means of evaluating student learning, and participate actively not only in the learning process, but also in the overall improvement of the institution and its services.
1. To develop instructional materials and methodologies most appropriate for each assigned class, considering the requirements of academic rigor and subject content, as well as student abilities, learning styles, and instructional needs.
2. To carry out reasonable and equitable student evaluation by providing frequent and timely evaluation and feedback to students, culminating in the timely submission of final grades. (A fine of $100 will be imposed for late submission of final grades.)
3. To maintain office hours for purposes of student academic advisement and assistance with specific class problems.
4. To keep abreast of developments in one's specific areas of professional expertise through an on-going plan for professional development.
5. To maintain an interest in innovative instructional techniques and to experiment with new approaches that may enhance the teaching-learning process.
6. To foster a classroom and campus climate of mutual respect and civility among faculty, staff, and students.
7. To participate in departmental, divisional, and collegewide planning and governance activities, including committee service, instructional improvement projects, and other such efforts.
8. To carry out routine duties of a faculty member conscientiously and effectively. These include:
a. Participating in scheduled professional development activities.
b. Preparing and updating of course syllabi.
c. Participating in selection of textbooks and other required course materials.
d. Participating in student advisement and registration procedures, as assigned.
e. Providing appropriate orientation at first class meeting, including a written outline of course objectives, requirements, attendance policy, grading system, textbook and other instructional materials, and office hours.
f. Meeting all scheduled classes, or, if required to be absent, notifying staff promptly.
g. Maintaining accurate class records, including complete attendance records.
h. Ensuring that only properly registered students*
i. Monitoring student progress and providing early warnings of academic problems to students and support service units.
j. Maintaining a classroom environment that encourages student participation in the learning process.
k. Participating in meetings, workshops, and professional activities consistent with the role of a professional educator.
l. Participating in peer and administrator evaluations.
m. Submitting grade/attendance records to divisional office at the end of each semester.
n. Communicating instructional needs and recommendations to department chair.
* Children of properly registered students are included in this prohibition.
A. Teaching Load and Related Procedures for Teaching Faculty
See §9-101 of the College CODE
1. The normal teaching load for full-time, ten-month contract members is 30 equivalent credit hours (ECH) per academic year, excluding extra contractual teaching, if any.
a. If the faculty member and department chair agree, and the dean approves the arrangement, a regular teaching load assignment of up to 18 ECH in one semester and not less than 12 ECH in the other may be made without additional authorization.
(1) In special circumstances, with the concurrence of the faculty member and the appropriate vice president, a regular teaching load assignment of up to 21 ECH in one semester and not less than 9 ECH in the other may be made.
2. For purposes of determining teaching load, no distinction is made in contact hour assignments based on mode of instruction (e.g., lecture, laboratory, studio, etc.) of regularly scheduled classes.
3. Under certain circumstances, particularly where instruction is individualized (e.g., Cooperative Education, Honors contracts, etc.), teaching load assignments may be compensated on a pro rata basis proportional to student enrollment. All such exceptions must be approved by the appropriate vice president.
4. With the approval of the vice president, faculty assigned to combined or over-sized sections, generally having an enrollment in excess of 48 students, may be awarded one additional ECH of load credit.
5. To the degree practicable, full-time faculty assignments will recognize the Tuesday and Thursday, 3:30 - 4:45 p.m. periods as meeting times for the Faculty Senate and other standing committees.
6. Except where limitations are imposed as part of an approved plan for remediation in the context of the faculty evaluation process (see I. below), all full-time faculty may voluntarily accept overload assignments to the extent that such assignments are available. Overload assignments are limited to not more than two courses or eight (8) load hours; however, the dean may authorize overloads of up to three courses or ten (10) load hours, whichever is less, in any semester or summer session. Leave banking participants may "bank" up to eight (8) load hours in any semester or for both summer sessions combined. Overload pay, for full-time faculty, whether such extra-contractual assignments are taken during academic semester or summer session, is in accordance with the established Full-Time Overload Pay Schedule; placement on this schedule is based on academic rank.
7. Department chairs receive a teaching load reduction of 20 percent to 60 percent, based on department size factors, to handle their managerial responsibilities. At least one-half of their reduced load hours must be scheduled on a weekly basis.
8. The Faculty Senate officers receive teaching load reductions as follows: president, nine (9) ECH per academic year; vice president, three (3) ECH per academic year.
9. The instructional dean may deny summer and/or overload teaching assignments to a faculty member as a component of a program of remediation aimed at improving the faculty member's teaching performance in accordance with the Faculty Evaluation Plan. The dean's decision to impose this restriction represents a professional judgment made on the basis of the faculty member's teaching performance as evidence by the dean, ILS, peer evaluator, and/or student evaluations, compared to collegewide, divisional, or departmental norms and standards. Any such limitations of a faculty member's usual prerogatives shall be conveyed to the faculty ember in writing by the dean at or within a reasonable time of their discussion of the deficiencies that led to this action.
10. Ordinarily, members of the full-time faculty receive first consideration for specific teaching assignments consistent with their skills and expertise; however, department chairs are empowered to make teaching assignments as needed to ensure adequate staffing of all scheduled sections. Efforts will be made to ensure that disadvantageous teaching schedules, as may be required from time to time, are distributed fairly and equitably among the faculty of a department or division.
11. Nonteaching overload or released time assignments, including tutoring, advising, and other instructional support activities, require 30 hours of service per semester for each load hour assigned.
12. Full-time faculty may teach cross-over assignments in other division or areas of the college as outlined in Section M below (Credit-Noncredit Instructional Load).
13. It is the policy of the board that the counselors and librarians shall have twelve month appointments, at one and one-fifth the total each would receive on the faculty ten-month salary schedule. Further, counselors and librarians shall have a 37 1/2 hour work week.
B. Office Hours
1. Full-time faculty shall schedule weekly office hours for student consultation at least equal to one-third of their scheduled teaching hours. Faculty members are responsible for notifying students of their office hours and for posting such hours at their office location.
2. Office hours should be scheduled in blocks of at least one-half hour and at times in reasonable proximity to scheduled class times in order to encourage maximum student access to faculty.
3. Faculty are expected to be readily available to students during scheduled office hours.
4. Adjunct faculty and full-time faculty teaching overload assignments shall hold one office hour per week per course. Students should be informed at the first class meeting and reminded periodically thereafter of the instructor's office hour schedule.
C. Course Syllabus and Textbook
1. A detailed syllabus is required for each course offered at the college. A Course Master Syllabus is prepared by the faculty and approved by the department chair and dean. A full set of Course Master Syllabi are housed in each instructional division. Instructors may prepare individual course syllabi reflecting legitimate instructional differences among faculty teaching the same course, but such syllabi shall conform to the basic course objectives/outcomes established by the department.
2. Textbook selections are recommended by the faculty assigned to teach the course and approved by the dean, who shall ensure that such textbooks facilitate student achievement of basic course objectives/ outcomes established by the department and are consistent with anticipated student skill levels. With the dean's approval, a textbook may be replaced by required readings or other materials.
D. Class Records
1. All faculty members are expected to keep accurate records of attendance and performance of their students. Roll taking should commence the first day of scheduled classes in each session. Faculty members should be aware that college attendance records may serve as the basis for approval or denial of student financial aid, or may be required for litigation.
2. Official class rosters are distributed several times during the semester by the office of Admissions and Records. In all cases, the most recently issued roster supersedes all those issued earlier. It is the faculty member's responsibility to ensure that only those students on the most recent roster are attending class. Those whose names have been dropped or whose names have never appeared are not enrolled and should not be allowed to continue.
Questions about a student's enrollment status should be referred to the director of Admissions and Records (301-322-0801).
3. Each teaching faculty member will be required to submit attendance and academic evaluation records, or copies thereof, including all quizzes, tests, examinations, and any other evaluation components, to the divisional office at the end of each semester or summer term. Evaluation records provide a basis for resolving student grade complaints.
4. The format of the attendance/evaluation records is to be left to the discretion of the instructor, unless prescribed by the division or department, but regardless of format, these records should be clear, legible, and easily read and interpreted.
E. Class Attendance Policy
All students are expected to regularly attend their classes. Those who are absent from one or more classes should be held responsible for whatever material they have missed by their absence. Individual faculty members (or the members of a department collectively) may establish specific attendance policies, including the contribution of attendance and class participation toward student grades in individual courses. Students must be notified in writing of any such requirements at the beginning of the term. Copies of all such requirements also must be on file in the office of the division offering the course. It is the student's responsibility to clearly understand any announced attendance requirements for a course he or she is taking and to act accordingly. The college requires that any student who stops attending a class before the end of the third week of the semester (or who never attends) be given a final grade of “Q” if the student fails to properly withdraw.
F. Final Examinations/Final Grades
1. Except where departmental or divisional policies mandate a course final examination, individual instructors may determine whether or not a final examination will be given. This information must be contained within the course syllabus used by the instructor. If a final examination is given, it should be given during the designated final examination period in the time period designated for the class. If a final examination is not given, the instructor will be expected to conduct a class session during the scheduled final examination time slot in order to ensure that the state’s required number of class hours have been met.
2. Final grades must be submitted in person to the office of Admissions and Records, Lanham Hall, room 112, using the official Final Grade Roster distributed in the last three weeks of the semester. All grades must be submitted by the deadline published for that semester. Grades for courses ending early in the semester may be submitted early by completing a Special Final Grade Roster available upon request from the Admissions and Records Office. The processing of final grades commences immediately after the grade submission deadline. As a result, no grades are recorded for students in sections for which grade rosters were not submitted on time. The final grade submitted to the Admissions and Records Office is the official course grade that will appear on a student's permanent record. Except for final grade appeals which are adjudicated to the student's favor (see Grade Appeals) or cases of procedural or recording errors corrected by authorized administrators, any change in a final grade must be initiated by the instructor who originally assigned the grade, and be submitted to the division’s dean for approval.
G. Grade Appeals
The Board of Trustees Policy on Student Rights and Responsibilities provides each student with the right "to fair and unbiased academic evaluations based upon defined criteria, appropriate to the course, of which the instructor has advised them in writing at the beginning of the course (i.e., Course Syllabus), and to the review of academic evaluations." The office of Instruction has developed the following procedure to implement this policy in a fair and equitable manner:
Appeals of final grades are generally resolved within the division offering the course in which the appeal occurs. Questions about grades and performance in class should normally be discussed first with the instructor. Appeals that are not resolved in this fashion, or that are not suitable for resolution in this way (e.g., complaints about instructor behavior), should be referred to the department chair, who will attempt to resolve the issue. Where this is not successful, the instructional dean, as the administrative supervisor of the division's faculty, will examine the matter and provide a ruling. Appeals of the dean's decision may be directed to the appropriate vice president, whose decision in all such matters shall be final.
Time Limit for Final Grade Appeals: Final grades may be appealed by students to the end of the subsequent regular semester (i.e., fall or spring).
H. Individualized Student Instruction
Under certain circumstances, particularly in cases where a faculty member is providing instruction to students individually or in small groups, overload compensation may be based on the number of students supervised. This procedure is applicable to the following situations:
1. Where the appropriate vice president authorizes the staffing of course enrolling fewer students than would normally constitute a class.
2. Where the instructor assigned provides individualized instruction to each enrolled student undertaking independent study.
3. Where the faculty member is serving as a cooperative education supervisor.
4. Where a faculty member is serving as a paid mentor.
In all such cases, approval must be given in advance by the vice president. Approval will be given for individual student compensation only in those cases where instructional activities cannot be accommodated through regular class offerings. Compensation under this provision is limited to part-time and/or overload assignments, and is determined at the rate of l/5 contact hour per registered student.
I. Faculty Absences
1. Adjunct faculty are not entitled to paid leave. When an adjunct faculty member is absent from duty or makes no arrangement for approved classroom substitute (see Substitute Instructors), the adjunct faculty member receives no compensation for the class(es) missed.
2. Full-time faculty members are covered by sick and personal leave as described in Leave Program (see pages 133-148 of this handbook); absences of full-time faculty teaching overload assignments for additional compensation are treated according to Section C. of the Leave Program.
J. Substitute Instructors
1. In cases of instructor absence where substitution is not arranged "collegially," the dean will arrange for a paid substitute.
2. In all cases, the names of the absent faculty member and all substitutes must be recorded on the weekly absence report.
3. Substitutes assigned by the department chair or dean are paid at the appropriate rate depending on their years of service, rank, and degree. If applicable, The faculty member will be charged either personal or sick leave for his/her absence.
4. In cases where the COLLEGIAL SYSTEM is employed, the faculty absence is reported under the heading "overload instruction" or "part-time instruction," and the name substitute is listed in the corresponding space provided, with the notation that no pay is requested.
K. Student Registration
1. No instructor, full-or part-time, is permitted to enroll a student, and hand carry, or submit a registration form for a student.
2. Instructors are not authorized to admit students to filled sections. Instructors who are willing to admit additional students during the late registration/add-drop period, should ask their dean to increase the authorized section capacity. This action will cause additional seats to be available for registration on a first-come, first-served basis.
3. Faculty should be aware of the registration limitations in effect during the late registration/add-drop period (first week of classes). Students may register for a class, capacity permitting, only if that class has not met more than once. Late registration is NOT permitted for classes which meet only once a week and which have already met. This policy was developed in response to faculty concerns about the difficulty of teaching constantly changing classes during the first week of the semester, and therefore, should be enforced through strong faculty cooperation.
4. Under no circumstances will students be permitted to register for a course after the third week of the semester. Beyond this date, the college cannot receive state aid for additional student enrollments. Students whose names do not appear on the class roster by this date should be informed that they are not registered and cannot receive a grade for the course. Such students will not be permitted to register for the course during the same semester, and should be discouraged from continuing to attend class. Student complaints about their registration status should be referred to the Admissions and Records Office (Lanham Hall, room 112, telephone extension 0801).
5. Only properly registered students may attend scheduled classes. Instructors should not permit other individuals, including children, relatives, or friends of enrolled students to remain during class sessions.
L. Commencement and Professional Development Days Absences
1. Requests for excused absence from Commencement or professional development days which normally precede the start of each semester are to be filed with the dean at least two weeks in advance of the scheduled event when possible. If the dean concurs in the request, the request is forwarded to the vice president for Instruction for approval.
2. Excused absences will be handled as personal leave. Such absences in excess of a faculty member's Personal Leave allocation will be treated as leave without pay.
3. Absences due to illness or other such unanticipated situations will be treated in the usual fashion. The dean may, at his or her option, request appropriate documentation to verify the nature of the absence.
4. Charges to allocated leave will be as follows:
a. Commencement - 4.0 hours
b. Professional Development Days: actual hours absent, or 8.0 hours for a full day's absence.
M. Credit-Noncredit Instructional Load
1. Cross-over faculty load assignments may be made between credit instructional divisions or between the credit and noncredit instructional areas of the college with the agreement of the faculty member, department chairs, and deans concerned, subject to the approval of the appropriate vice president(s).
2. The Community Services contribution to such split loads will be paid at the faculty member's overload rate, with the credit division carrying the balance of the salary involved.
3. All components of a credit/noncredit instructional assignment will be expressed in terms of load hours (average weekly ECH) for purposes of record keeping and pay.
4. In such instances of split loads, it shall be the responsibility of the "sending" dean to furnish the "receiving" division/area appropriate evidence and documentation of the faculty member's qualifications for the cross-over assignment.
5. The faculty member shall be operationally responsible to the "receiving" dean for that part of the split load in the latter's division/area, but the two deans concerned shall make arrangements between them for evaluating the faculty member shared, subject to the latter's concurrence.
6. Community Services will administer its own student evaluation forms except when the faculty member who is teaching a split load is scheduled for an evaluation under the Faculty Evaluation Plan. In this instance, the student evaluation form will be administered in the noncredit classes and the results will be tabulated with those from the credit sections.
N. Disabled Students
Students with disabilities who require classroom accommodations should provide the instructor with a Student Accommodation Form. This form will note the appropriate accommodations that the student is requesting. Any questions regarding the accommodations should be directed to the Disability Support Services person whose name is affixed to the form. A list of teaching tips for students with disabilities can be found in the booklet Teaching Students with Disabilities. This information also can be found on the PGCC Home Page. Contact the coordinator for Disability Support Services at extension 0838 for a copy of the booklet.
If a student indicates that she/he has a disability and is requesting accommodation but does not have the Student Accommodation Form, the faculty member should refer the student to Disability Support Services and should not agree to any accommodation unless approved by the Disability Support Services staff.
All instructors are reminded that transportation for college sponsored trips must be accessible for mobility impaired students.