SECTION 19 - FACULTY GRIEVANCE COMMITTEE PROCEDURE
NOTE: All faculty, whether full-time or adjunct, have access to this Grievance Procedure.
The Faculty Grievance Committee attempts to resolve grievances informally. If a grievance cannot be resolved informally, the Faculty Grievance Committee will initiate a formal hearing process.
These procedures are subject to the Committee’s power to change or modify. Check with the chair of the Grievance Committee for any recent material.
PROCEDURE TO BE FOLLOWED IN BRINGING AND
RESOLVING A GRIEVANCE:
A. The aggrieved party files with the chair of the Faculty Grievance Committee (herein after called the Committee) a letter stating against whom the grievance is directed; setting forth sufficient facts to establish the existence of a grievance, but not presenting a full exposition thereof; and stating the remedy sought.
B. The committee meets to decide whether or not to hear the grievance.
C. Written notification of the decision of the committee is sent to both parties involved. If the committee accepts jurisdiction, the notice states (1) the rules of the committee, (2) the rights of both parties, and (3) the schedule of dates for processing the case.
D. Within two weeks, each party submits in writing a full exposition of the case. At the discretion of the chair, this period may be extended.
E. Seeking to bring about a settlement of the issue satisfactory to both parties, the committee meets with them individually and then together no later than three weeks after the written notice has been sent.
F. If the grievance is settled in an informal meeting, the matter is concluded and nothing more is done. If not, the committee schedules a formal hearing. A detailed record of formal hearings is kept in the form of a verbatim record by a secretary or by an audio or video recording.
G. After the formal hearings are concluded, the committee reports its findings and recommendations to the petitioner, the appropriate administrative officer, and the appropriate faculty body (if any). Such records of the committee as the appropriate administrative officer may require are also forwarded to him/her.
RULES OF CONDUCT
FACULTY GRIEVANCE COMMITTEE MEETINGS AND HEARINGS
A. Basically, the Faculty Grievance Committee (herein after called the Committee) will follow Robert’s Rules of Order.
B. All votes in the committee will be taken by secret, written ballot.
C. Committee meetings and hearings will be closed to all except the aggrieved party/parties, the person(s) against whom the grievance is brought, and witnesses. Committee discussions and voting will take place in executive session.
D. The committee will accept testimony, both written and oral, from all concerned sources. Administration, faculty, students, and even those outside the college community may be heard.
E. In general, the committee works without benefit of legal counsel. The committee will seek the assistance of attorneys retained by the college staff to be sure theat committee procedures safeguard the rights of both parties. In informal procedures, parties may have the advice of counsel. During formal hearings, the parties may have counsel represent them.
F. If any member of the committee becomes party to a dispute in which the committee's decision is sought, the member will be disqualified from participation as a member of the committee. In addition, members may disqualify themselves from voting in any dispute in which they feel they cannot rule impartially.
G. When the committee accepts a case in which an action has been or is about to be taken against the person bringing the grievance, the committee will request the president of the college to suspend that action until the committee makes its recommendation.
H. The administration may be asked for records held by the administration and vital to a fair and impartial settlement of a grievance.
I. While a case proceeds, there will be no outside discussion of a grievance meeting or hearing by any of the parties involved or by committee members.
J. No party to a grievance will discuss the case with individual committee members while the grievance is being processed.
K. A detailed record of hearings will be kept in the form of a verbatim record by a