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D.   Promotion (Tenure) Portfolio and Procedures 
  1. The applicant must provide two types of documentation to support his or her promotion (tenure) application. The promotion (tenure) folder contains current and historical promotion and evaluation materials from the applicantís Central File. The promotion (tenure) portfolio describes and documents the applicantís fitness for promotion (tenure).
  2. Tenure folders and portfolios are very similar to promotion folders and portfolios. The primary difference is that the activities and contributions that are described and documented in a tenure folder and portfolio address the total career of the applicant as a member of the college faculty, while those in the promotion folder and portfolio are limited to the years since the last promotion.

    Each applicant submits both a promotion (tenure) folder and portfolio to his (her) ILS for review. The ILS must verify the accuracy and completeness of each folder and portfolio. It is the applicantís responsibility to correct inaccuracies and provide missing information as requested by the ILS. In the case that an ILS (Chair) is also an applicant for promotion or tenure during the same year, then before reviewing promotion or tenure folders and portfolios for any other applicants, that ILS (Chair) must first complete his (her) own folder and portfolio and submit them for review by his (her) own ILS (Dean).

  3. The Promotion (Tenure) Portfolio: The portfolio should be assembled in an appropriately labeled one and one-half inch (1 1/2) three-ring binder. Do not over-stuff this binder, but rather limit the volume of your portfolio appropriately. Use approximately twelve labeled dividers to clearly separate and identify major sections and subsections of your promotion (tenure) portfolio according to the following outline:
    1. Table of Contents: All pages in the portfolio, including appendixes, must be numbered clearly and consecutively.
    2. Introduction: A brief overview that summarizes your relevant professional experience and clearly identifies the significant contributions to high quality education that satisfy Criterion 3 for promotion (tenure). These contributions must then be clearly described and documented in the remainder of the portfolio.
    3. Narrative: Provide a clear and concise description of your fitness for promotion, organized as follows:
      1. Professional Emphasis: You must address the type(s) of professional emphasis described in the promotion criteria, based upon your faculty status (teaching faculty, counselor, or librarian).
        1. Philosophy and Methodology Two or three pages are usually sufficient.
        2. Activities and Contributions Describe activities and contributions in decreasing order of significance.
      2. Departmental/Divisional Participation: Describe activities and contributions in decreasing order of significance.
      3. College/Community Service: Describe activities and contributions in decreasing order of significance.
      4. Professional Development: Describe activities and contributions in decreasing order of significance.
    4. Appendixes: Brief documentation in support of the body of the portfolio. Be sure to identify each separate piece of documentation and its respective page number in the Table of Contents. Be sure to group your appendixes according to the following outline, and to arrange them within each group in a sequence that is consistent with the body of your portfolio.
      1. Professional Emphasis: Documentation of activities and contributions in same order as narrative.
      2. Departmental/Divisional Participation: Documentation of activities and contributions in same order as narrative.
      3. College/Community Service: Documentation of activities and contributions in same order as narrative.
      4. Professional Development: Documentation of activities and contributions in same order as narrative.
  1. The Promotion (Tenure) Folder: These materials must be assembled in a separate, appropriately labeled, section in front of your promotion (tenure) portfolio. Use at least three labeled dividers to clearly separate and identify major sections of your promotion (tenure) folder according to the following outline:
    1. Application and Recommendations:
      1. Include a clear and legible copy of your approved Form P (or T) (Eligibility for Promotion or Tenure).
      2. The ILS will later insert here, the required portfolio review and verification memorandum.
      3. Each subsequent review committee and supervisor will in turn insert here, their respective recommendations on the required Form R (Promotion and Tenure Recommendations), accompanied by supporting comments and correspondence as appropriate.
    2. Evaluation Summary Forms:
      1. Form D-2 (Deanís Performance Rating) from your most recent evaluation.
      2. You may include a brief statement to provide an overview of your most recent evaluation and to identify relevant documentation in the appendix(es).
      3. Include Forms D-2 (Deanís Performance Rating) or equivalent older forms from all other evaluations in decreasing chronological order.
    3. Appendixes: Relevant documentation pertaining to your most recent evaluation.
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