Contents

III.  OUTLINE AND CHART OF EVALUATION STEPS

Teaching Faculty

The evaluation of full-time teaching faculty includes assessments made by (1) the immediate line supervisor (ILS) and, if applicable, the program coordinator, (2) recipients of service (students enrolled in the classes taught by the evaluatee), (3) the division dean, and, if desired, (4) a peer.  The evaluation process consists of eight major activities: 

(1)  Major Functional Responsibilities and Commentary.  The evaluatee will use Form A-1 to bring to the attention of the ILS any materials or accomplishments related to the major functional responsibilities (MFRs) listed on Form A-1 about which the ILS may not be aware; e.g., professional development activities, teaching innovations, publications.  Typically, two or three pages are an adequate length for the Form A-1 commentary. 

(2)  Classroom Observation.  At least one classroom evaluation visit will be conducted by the ILS and, if applicable, the program coordinator, the dean, an optional peer, and, if necessary, a faculty member selected by the ILS to assist in discipline-based content assessment.  Classroom observation evaluators will complete a written assessment on Form B. 

(3)  Optional Peer Evaluation.  A peer, selected by the evaluatee, may assess performance of the major functional responsibilities based on observation and/or the evaluatee's commentary.  The peer records his or her assessment on Form B and sends it to the evaluatee who decides whether to submit the peer evaluation to the ILS.  If the ILS receives a peer evaluation, it must be appended to the evaluation conference summary (Form D-1) and, if applicable, submitted to the appropriate dean or vice president.  The evaluatee also may use the peer's assessment for the purpose of supporting promotion and tenure documentation or as part of a rebuttal.  At the evaluatee's request, the peer may attend and contribute to the evaluation conference.  

(4)  Recipients of Service.  Student evaluations will be administered in all evaluatee classes (Form C).
           

(5)  Evaluation Conference.  The faculty member, ILS, dean, and, if applicable, program coordinator, discipline expert, or optional peer will meet in an evaluation conference to discuss all evaluative input and, if appropriate, formulate and agree upon a set of objectives or remediation plan for the evaluatee.  An Evaluation Conference Summary (Form D-1)will be completed by the ILS and signed by all participants to indicate conference attendance. The summary should consider any evaluatee rebuttals. 

(6) The Deanís Performance Rating.  A performance rating will be assigned by the dean and recorded on Form D-2.  The evaluation summary and dean's performance rating must be forwarded to the evaluatee and appropriate vice president for review at which point the evaluatee may appeal the evaluation summary or performance rating to the vice president. 

(7)  Optional Rebuttal.  The evaluatee may file a rebuttal related to any assessment component of the evaluation Plan as submitted on Forms A-2, B, C, D-1, or D-2.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

(8)  Vice Presidential Review.  The appropriate vice president will review the evaluation summary and performance rating (Forms D-1 and D-2) and may require additional evaluative input, including additional classroom observations and student evaluations.  After completing Form D-2, the vice president forwards the entire evaluation folder to the Central File. If an appeal has been filed, the vice president must prepare a written response that addresses the issues raised in the appeal or conduct and document a resolution conference.  Any additional evaluative input, comments on Forms D-1 or D-2, and/or vice president's response to an appeal must be sent to the evaluatee for review.

Faculty Counselors

The evaluation of full-time faculty counselors includes assessments made by (1) the immediate line supervisor (ILS) and, if applicable, the program coordinator, (2) recipients of service, (3) the dean of Student Development and Counseling (unless the dean also serves as the faculty member's ILS), and, if desired, (4) a peer.  The evaluation process consists of eight major activities:

(1)  Major Functional Responsibilities and Commentary.  The evaluatee will use Form A-1 to bring to the attention of the ILS any materials or accomplishments related to the major functional responsibilities (MFRs) listed on Form A-1 about which the ILS may not be aware; e.g., professional development activities, community service, counseling innovations.  Typically, two or three pages are an adequate length for the Form A-1 the commentary.

(2)  Optional Observation.  In some cases, it may be appropriate for an ILS, coordinator, or dean to conduct an observation of the faculty member (e.g., counseling a student, teaching, conducting a workshop).  Observation evaluators will complete a written assessment on Form B.

(3)  Optional Peer Evaluation.  A peer, selected by the evaluatee, may assess performance of the major functional responsibilities based on observation and/or the evaluatee's commentary.  The peer records his or her assessment on Form B and sends it to the evaluatee who decides whether to submit the peer evaluation to the ILS.  If the ILS receives a peer evaluation, it must be appended to the evaluation conference summary (Form D-1) and, if applicable, submitted to the appropriate dean.  The evaluatee also may use the peer's assessment for the purpose of supporting promotion and tenure documentation or as part of a rebuttal.  At the evaluatee's request, the peer may attend and contribute to the evaluation conference.

(4)  Recipients of Service.  The counselor and ILS will mutually identify and agree upon a representative list of recipients of service from whom assessments will be solicited.  Recipients of service may include students, faculty, staff, administrators, and community representatives served by the faculty member.  Appropriate versions of Form C (Recipients of Service) will be used for assessment.

(5) Evaluation Conference.  The counselor, ILS, dean, and if applicable, other administrators, coordinators, or optional peer will meet in an evaluation conference to discuss all evaluative input and, if appropriate, formulate and agree upon a set of objectives or remediation plan for the evaluatee.  An Evaluation Conference Summary (Form D-1) will be completed by the ILS and signed by all participants to indicate conference attendance.  The summary should consider any evaluatee rebuttals.

(6) The Deanís Performance Rating.  A performance rating will be assigned by the dean and recorded on Form D-2.  The evaluation summary and dean's performance rating must be forwarded to the evaluatee and appropriate vice president for review at which point the evaluatee may appeal the evaluation summary or performance rating to the vice president.

(7)  Optional Rebuttal.  The evaluatee may file a rebuttal related to any assessment component of the evaluation Plan as submitted on Forms A-2, B, C, D-1, or D-2.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

(8)  Vice Presidential Review.  The vice president for Student Services will review the evaluation summary and performance rating and may require additional evaluative input.  If the ILS is the vice president, the evaluation review will be conducted by the president or his designee.  After completing Form D-2, the vice president forwards the entire evaluation folder to the Central File.  Any additional evaluative input, comments on Form D-2, and/or a vice president's response to an appeal must be sent to the evaluatee for review.  If an appeal has been filed, the vice president must prepare a written response that addresses the issues raised in the appeal or conduct and document a resolution conference.

Faculty Librarians

The evaluation of full-time faculty librarians includes assessments made by (1) the immediate line supervisor (ILS), (2) recipients of service, and, if desired, (3) a peer. Part-time faculty librarians are evaluated by an ILS who is one of the full-time librarians.  The evaluation process for full-time faculty librarians consists of eight major activities:

(1)  Major Functional Responsibilities and Commentary.  The evaluatee will use Form A-1 to bring to the attention of the ILS any material or accomplishments regarding the major functional responsibilities (MFRs) listed on Form A-1 about which the ILS may not be aware; e.g., professional development activities, community service.  Typically, two or three pages are an adequate length for the commentary.

(2)  Optional Observation.  In some cases, it may be appropriate for the dean or a coordinator to conduct an observation of the faculty member (e.g., bibliographic instruction, conducting a workshop).  Observation evaluators will complete a written assessment on Form B.

(3)  Optional Peer Evaluation.  A peer, selected by the evaluatee, may assess performance of the major functional responsibilities based on observation and/or the evaluatee's commentary.  The peer records his or her assessment on Form B and sends it to the evaluatee who decides whether to submit the peer evaluation to the ILS.  If the ILS receives a peer evaluation, it must be appended to the evaluation summary (Form D-1).  The evaluatee also may use the peer's assessment for the purpose of supporting promotion and tenure documentation or as part of a rebuttal.  At the evaluatee's request, the peer may attend and contribute to the evaluation conference.

(4)  Recipients of Service.  The librarian and ILS will mutually identify and agree upon a representative list of recipients of service from whom assessments will be solicited.  Recipients of service may include students, faculty, staff, administrators, and community representatives served by the faculty member. Appropriate versions of Form C (Recipients of Service) will be used for assessment.

(5) Evaluation Conference.  The librarian, ILS, and if applicable, other administrators, coordinators, or optional peer will meet in an evaluation conference to discuss all evaluative input and, if appropriate, formulate and agree upon a set of objectives or remediation plan for the evaluatee.  An Evaluation Conference Summary (Form D-1)will be completed by the ILS and signed by all participants to indicate conference attendance. The summary should consider any evaluatee rebuttals.

(6) The Deanís Performance Rating.  A performance rating will be assigned by the dean and recorded on Form D-2.  The evaluation summary and dean's performance rating must be forwarded to the evaluatee and appropriate vice president for review at which point the evaluatee may appeal the evaluation summary or performance rating to the vice president.

(7)  Optional Rebuttal.  The evaluatee may file a rebuttal related to any assessment component of the evaluation Plan as submitted on Forms A-2, B, C, D-1, or D-2.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

(8)  Vice Presidential Review.  The vice president for Continuing Education and Evening Programs will review the evaluation summary and performance rating and may require additional evaluative input.  After completing Form D-2, the vice president forwards the entire evaluation folder to the Central File.  Any additional evaluative input, comments on Form D-2, and/or a vice president's response to an appeal must be sent to the evaluatee for review.  If an appeal has been filed, the vice president must prepare a written response that addresses the issues raised in the appeal or conduct and document a resolution conference.

Chairpersons

The evaluation of department chairpersons includes assessments made by (1) the immediate line supervisor (ILS), (2) recipients of service, and, if desired, (3) a peer.  The area dean is the chairperson's ILS.  The evaluation process consists of eight major activities:

(1)  Major Functional Responsibilities and Commentary.  The evaluatee will use Form A-1 to bring to the attention of the ILS any materials or accomplishments related to the major functional responsibilities (MFRs) listed on Form A-1 about which the ILS may not be aware; e.g., professional development activities, curriculum development.  Typically, two or three pages are an adequate length for the commentary.

(2)  Optional Observation.  In some cases, it may be appropriate for a dean to conduct an observation of the chairperson (e.g., conducting a department meeting or student conference).  Observation evaluators will complete a written assessment on Form B.

(3)  Optional Peer Evaluation.  A peer, selected by the evaluatee, may assess performance of the major functional responsibilities based on observation and/or the evaluatee's commentary.  The peer records his or her assessment on Form B and sends it to the evaluatee who decides whether to submit the peer evaluation to the ILS.  If the ILS receives a peer evaluation, it must be appended to the evaluation summary (Form D-1) and, if applicable, submitted to the appropriate vice president.  The evaluatee also may use the peer's assessment for the purpose of supporting promotion and tenure documentation or as part of a rebuttal.  At the evaluatee's request, the peer may attend and contribute to the evaluation conference.

(4)  Recipients of Service.  The evaluatee and ILS will mutually identify and agree upon a representative list of recipients of service from whom assessments will be solicited.  Recipients of service must include departmental faculty and staff and may include other faculty members, coordinators, administrators, classified staff, students, and community representatives.  Appropriate versions of Form C (Recipients of Service) will be used for assessment.  

(5) Evaluation Conference.  The chairperson, ILS, and, if applicable, other administrators, coordinators, or optional peer will meet in an evaluation conference to discuss all evaluative input and, if appropriate, formulate and agree upon a set of objectives or remediation plan for the evaluatee.  An Evaluation Conference Summary (Form D-1) will be completed by the ILS and signed by all participants to indicate conference attendance. The summary should consider any evaluatee rebuttals.

(6) The Deanís Performance Rating.  A performance rating will be assigned by the dean and recorded on Form D-2.  The evaluation summary and dean's performance rating must be forwarded to the evaluatee and appropriate vice president for review at which point the evaluatee may appeal the evaluation summary or performance rating to the vice president.

(7)  Optional Rebuttal.  The evaluatee may file a rebuttal related to any assessment component of the evaluation Plan as submitted on Forms A-2, B, C, D-1, or D-2.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

(8)  Vice Presidential Review.  The appropriate vice president will review the evaluation summary and performance rating and may require additional evaluative input.  After completing Form D-2, the vice president forwards the entire evaluation folder to the Central File.  Any additional evaluative input, comments on Form D-2, and/or a vice president's response to an appeal must be sent to the evaluatee for review.  If an appeal has been filed, the vice president must prepare a written response that addresses the issues raised in the appeal or conduct and document a resolution conference.

Coordinators, Directors, Academic Assistants, Researchers, and Instructional Developers

The evaluation of full-time faculty members assigned administrative, managerial, research, or instructional development responsibilities includes assessments made by (1) the immediate line supervisor (ILS), (2) recipients of service, and, if desired, (3) a peer.  The ILS may be a vice president, dean, chairperson, or other responsible administrator or faculty member.  The evaluation process consists of eight major activities:

(1)  Major Functional Responsibilities and Commentary.  The evaluatee will prepare a set of major functional responsibilities (MFRs) on Form A-1 for the assignment being evaluated that must be approved by the evaluatee's ILS.  Upon approval of the MFRs, the evaluatee will use Form A-1 to bring to the attention of the ILS any materials or accomplishments related to the MFRs about which the ILS may not be aware; e.g., professional development activities, community service, program initiatives.  Typically, two or three pages are an adequate length for the commentary.

(2)  Optional Observation.  In some cases, it may be appropriate for an ILS, coordinator, dean, or optional peer to conduct an observation of the faculty member (e.g., conducting a meeting or workshop).  Observation evaluators will complete a written assessment on Form B.

(3)  Optional Peer Evaluation.  A peer, selected by the evaluatee, may assess performance of the major functional responsibilities based on observation and/or the evaluatee's commentary.  The peer records his or her assessment on Form B and sends it to the evaluatee who decides whether to submit the peer evaluation to the ILS.  If the ILS receives a peer evaluation, it must be appended to the evaluation summary (Form D-1) and, if applicable, submitted to the appropriate dean or vice president.  The evaluatee also may use the peer's assessment for the purpose of supporting promotion and tenure documentation or as part of a rebuttal.  At the evaluatee's request, the peer may attend and contribute to the evaluation conference.

(4)  Recipients of Service.  The evaluatee and ILS will mutually identify and agree upon a representative list of recipients of service from whom assessments will be solicited.  Recipients of service may include teaching faculty, counselors, librarians, coordinators, administrators, classified staff, students, and community representatives.  Appropriate versions of Form C (Recipients of Service) will be used for assessment. 

(5) Evaluation Conference.  The evaluatee, ILS, and, if applicable, other administrators, coordinators, or optional peer will meet in an evaluation conference to discuss all evaluative input and, if appropriate, formulate and agree upon a set of objectives or remediation plan for the evaluatee.  An Evaluation Conference Summary (Form D-1) will be completed by the ILS and signed by all participants to indicate conference attendance. The summary should consider any evaluatee rebuttals.

(6) The Deanís Performance Rating.  A performance rating will be assigned by the dean and recorded on Form D-2.  The evaluation summary and dean's performance rating must be forwarded to the evaluatee and appropriate vice president for review at which point the evaluatee may appeal the evaluation summary or performance rating to the vice president.

(7)  Optional Rebuttal.  The evaluatee may file a rebuttal related to any assessment component of the evaluation Plan as submitted on Forms A-2, B, C, D-1, or D-2.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

(8)  Vice Presidential Review.  The appropriate vice president will review the evaluation summary and performance rating and may require additional evaluative input.  If the ILS is the vice president, the evaluation review will be conducted by the president or his designee.  After completing Form D-2, the vice president forwards the entire evaluation folder to the Central File.  Any additional evaluative input, comments on Form D-2, and/or a vice president's response to an appeal must be sent to the evaluatee for review.  If an appeal has been filed, the vice president must prepare a written response that addresses the issues raised in the appeal or conduct and document a resolution conference.

GENERAL FACULTY EVALUATION FLOW CHART

Form A-1                    Major Functional Responsibilities (MFR) Commentary

                                                                        ¯
Form B                        ILS Observation/Assessment* (mandatory or optional)

                                    Dean Observation/Assessment* (mandatory or optional)

                                    Coordinator/Discipline Expert Observation/Assessment** (if applicable)

                                    Peer Observation/Assessment*** (optional) 

                                                                        ¯
Form C                        Recipients of Service Evaluations

                                                                        ¯
Form A-2                    ILS's Response to Faculty Memberís MFR Commentary

                                                ¯                                     ¯
                                    Faculty Member                       Dean 

                                                                                       ¯
Form B                        Dean's Observation (if judged necessary)

                                                                        ¯
                  Faculty Member Rebuttal**** (optional)

                                                                        ¯
                  Evaluation Conference

                                                                        ¯
Form D-1                    Evaluation Conference Summary

                                                                        ¯
Form D-2                    Deanís Performance Rating

                                                                        ¯
                 
Appeal to Vice President***** (optional)

                                                                        ¯
Form D-2                     Vice President's Review/Concurrence

 (may be remanded for additional input)

 (must respond to an appeal)

                                                ¯                                          ¯
                                    Faculty Member                       Central File

                                                ¯
                                    Grievance (Optional)******

 

* In some cases, a dean is the faculty member's ILS.  In these cases, the ILS may not be required to complete Form B but uses the faculty member's commentary and assessments from recipients of service to prepare an evaluation summary and performance rating.

** A coordinator is a faculty member assigned to supervise or direct a specific academic or student services program.  Titles for such responsibilities include coordinator, director, academic assistant, researcher, and instructional developer.

*** Faculty members may ask a peer to complete assessment forms submitted to and for the use of the faculty member.  A peer evaluation may be shared in an evaluation conference if it has been submitted to the ILS.

**** Faculty members may submit a rebuttal to any assessment component of the evaluation plan.  Rebuttals must be placed in the Central File within five working days of receiving the assessment.

***** Faculty members may appeal the results of the evaluation summary and performance rating to the appropriate vice president.  The vice president must prepare a written response that addresses substantive issues raised in the appeal or conduct and document a resolution conference including some or all evaluation conference participants.  The vice president's findings and conclusions regarding the appeal must be sent to the evaluatee for review and to the Central File.

****** Faculty members may file a formal grievance in accordance with college policies and procedures.  Optional peer evaluations may only be used as evidence in a grievance, not as the basis for a grievance.