APPENDIX E: GLOSSARY
ACADEMIC YEAR: In this document only, "academic year" refers to the period from the first day of classes in the fall semester to the last day of classes in the spring semester.
BOARD: The Board of Trustees
ILS: Immediate line supervisor shall mean the department chairperson or appropriate administrator immediately responsible for supervision of the faculty member.
MAJOR FUNCTIONAL RESPONSIBILITIES (MFRs): A set of responsibilities representing the primary job functions for a faculty member in a particular assignment. Although the MFRs for teaching faculty, counselors, librarians, and department chairs have been predetermined, they may be modified with ILS approval if the faculty member assumes unique responsibilities (e.g., clinical training, project coordination). Faculty members serving as coordinators, directors, academic assistants, researchers, or instructional developers must develop an appropriate set of major functional responsibilities subject to approval by their ILSs.
PRESIDENT: The president of the college.
SERVICE OF DOCUMENTS (submitted, forwarded, served, presented, sent, given to, etc.):
Method: Campus mail may be used to effect service of documents on a faculty member during the academic year. At other times, service by postal delivery may be made.
Time: Service shall occur at time of deposit in the campus mail, U.S. mail, delivery services, fax, or upon personal delivery. When action is to be taken within a stated time after service, an extension of such time shall be liberally allowed in cases of justified absence of the faculty member at the time of service from the campus or place of address.
COORDINATOR OF THE PLAN: The person designated by the president for being responsible for the overall coordination and operation of the Plan. This person, with the concurrence of the president, shall have the right to establish such reasonable procedures as appear necessary to assure the smooth operation of the Plan. Any changes in the Plan shall be reported to the Faculty Senate and to all administrators responsible for faculty supervision.
PEER: Ordinarily, a faculty member within the evaluatee's same department or division is asked by the evaluatee to serve as a peer evaluator. A faculty member from another division may be asked to serve as a peer.
WORKDAY: Every day except Saturdays and Sundays, college holidays, and other days the college is closed.
The following definitions represent the criteria that will be used to assign overall performance ratings for faculty members:
Outstanding - This rating allows for recognition of the faculty member whose performance, achievements, and contributions are outstanding in all respects (all MFRs). The instructor continuously performs all duties in an exceptional manner, consistently exceeds expectations with the highest quality and quantity of work, expands activities beyond limits normally expected of the position, and receives consistently strong recipients of service evaluations. This evaluation shall be limited to those faculty members achieving an outstanding performance level on matters of significance to the college.
Commendable - Faculty member consistently exceeds normal expected performance in the most critical MFRs and is effective or better in all other MFRs. Demonstrates excellence in primary job functions, above average recipients of service evaluations, publications and exhibits of various forms, workshop organization and implementation, state and national committee leadership. College, division, and department committee chairing may be considered.
Effective - This is the normal and expected level of performance for all faculty members. Faculty member completely and consistently meets job-related performance standards; has consistently good recipients of service evaluations; is motivated, efficient, and reliable. Consideration may be given to the development of new courses, programs, or projects, adherence to department standards, exam or workshop preparation, and collegewide committee participation. The instructor's performance may occasionally exceed requirements. A rating of effective is sufficient (but does not guarantee) promotion or tenure.
Needs Improvement - Performance improvement is required in one or more of the MFRs or in relation to motivation, efficiency, or any other job-related factor preventing achievement of a normal, reasonable, and expected level of performance. This is an advisory evaluation in that performance deficiencies are identified, specific directions for improvement are provided and documented, and a time period for prescribed improvement is specified.
Unsatisfactory - The faculty member has failed to meet performance standards specified in the position description or MFRs (e.g., inadequate recipients of service evaluations, lack of compliance with department, division, or college rules and standards). There is need for immediate and significant improvement in specific performance areas. This rating may result in initiation of termination proceedings.
The following definitions are taken directly from the Regulations on Academic Freedom and Tenure (revised 1996):
FACULTY MEMBER: ". . . means a person employed by the college on a full-time basis as a member of the teaching faculty or as a librarian or counselor, other than one whose employment as such is a member of the classified staff."
FACULTY MEMBER ON A "FIXED TERM CONTRACT": ". . . means one whose appointment will end on a clearly defined termination date, unless extended for a period of no more than one additional year or part thereof, without notice of nonrenewal. A part-time contract is a fixed term contract which may be terminated before the termination date for such cause that the college president, acting in good faith, determines is good cause for termination."
FACULTY MEMBER ON AN "ANNUAL CONTRACT": ". . . means one who may expect appointment for the succeeding year unless he receives written notice of nonrenewal by the date stated in this regulation."
FACULTY MEMBER WITH TENURE: ". . . means one whose employment will continue unless terminated in accordance with this regulation."