Contents

  APPENDIX C: ADMINISTRATIVE PROCEDURES

Classroom Student Evaluations

The ILS or other appropriate administrator is responsible for designating those who will administer the student evaluation forms.  This person may NOT be the faculty member being evaluated but may be another faculty member, one of the classified staff in the division, or the coordinator of an extension center.  For faculty teaching weekend, late night, or extension center classes, a student may be designated to administer the forms during the last thirty minutes of the period after the faculty member has left the classroom.  The student should collect them, seal them in a prelabeled envelope, and deliver the envelope to the dean or designated representative--but not to the faculty member being evaluated.

THE FACULTY MEMBER SHALL NOT CONVERSE ABOUT THE EVALUATION FORMS WITH THE STUDENTS OR SAY ANYTHING TO INFLUENCE THE STUDENTS' RESPONSES BEFORE THEY FILL OUT THE FORMS.

The person administering the questionnaires should do no more than distribute the forms and pencils, inform the students where the directions are to be found, and tell them they have twenty minutes to complete the forms.  The distributor may answer questions needed to clarify the directions or the meaning of a question, but under no circumstances should that person make comments that would influence the students' responses to the questionnaire.  After the distributor collects the questionnaires, they must be given to the dean or designee as soon as possible without the distributor or anyone else looking at them.  Failure to follow the above procedure can invalidate the results and disqualify the candidate from promotion or tenure.

The dean or designated representative must arrange for photocopying all students' written comments, separated by section but with no other identification of their authors.  The dean or designee must ensure that the raw forms are then bundled and sent to Information Systems for tabulation.  The tabulations and copies of student comments must be placed in the faculty member's folder in the Central File at least ten workdays before the Evaluation Conference is held.  Student evaluations and comments about an individual faculty member are confidential and should be seen only by persons reading the material as part of the evaluation process or conducting college-authorized research.

Recipients of Service Evaluations

Nonteaching faculty members and their ILS will mutually identify and agree upon a representative list of recipients of service from whom assessment will be solicited.  Appropriate versions of Form C (Recipients of Service) will be developed and used for assessment.

The ILS or other appropriate administrator is responsible for administering the Recipients of Service forms.  This person may NOT be the faculty member being evaluated but may be another faculty member or one of the classified staff in the division. 

The dean or designated representative must arrange for photocopying all students' written comments and a typescript of all comments by college personnel.  All comments about an individual faculty member are confidential and should be seen only by persons reading the material as part of the evaluation process.

Changes in Faculty Evaluation Plan

The Faculty Evaluation Plan may be changed by the actions of several groups: the Faculty Senate, the administration, or the Board of Trustees.  Minor, editorial changes may be made by the Plan coordinator with notification to the Faculty Senate and administration.

1.         Submission of Suggestions.  Any member of the college community may submit suggestions for changes in the Faculty Evaluation Plan to the Faculty Senate or Plan coordinator.  The suggestions should be submitted at least fifteen calendar days prior to the March Faculty Senate meeting.

2.         Faculty Senate.  It is the responsibility of the Faculty Senate to review, update, and propose changes in the evaluation process.  Minor changes may be recommended by the Faculty Senate to the Plan coordinator or president of the college.  Major changes, as determined by the Faculty Senate, must be approved by the faculty organization--either at a meeting of that body or by referendum.  If a majority of the full-time faculty approve the major change(s), the change(s) will be forwarded to the Board of Trustees through the president.

3.         College Administration.  It is the responsibility of the college administration to review and recommend changes in the evaluation process to the president.  Major changes to the Plan must be shared with the Faculty Senate, submitted to the college president, and approved by the Board of Trustees. 

4.         Coordinator of the Plan.  Editorial changes to correct errors, omissions, and inconsistencies may be made by the coordinator of the Plan with notice to the Faculty Senate and administration.

5.         Board of Trustees.  The provisions of the evaluation plan are not to be regarded as a contract between the Board of Trustees and any faculty member, nor shall they be deemed to give rise to any express or implied right to expectation of promotion, tenure, defacto tenure, or continued employment.  The Board of Trustees reserves the right to alter or amend the provisions of this policy and to make exceptions to this policy when deemed in the best interests of the college.